Assistant Director of Facilities Management

TITLE: Assistant Director of Facilities Management 

DEPARTMENT: Facilities 

REPORTS TO: Facilities Director  

CLASSIFICATION: Staff-12 months 

EFFECTIVE DATE: TBD 

STANDARD WORK HOURS: 40 hours per week 

EMPLOYMENT STATUS: Full-Time  

EMPLOYMENT CLASSIFICATION: Exempt 

JOB SUMMARY:  

Contributes to the overall success of the Department of Facilities Management. 

ESSENTIAL JOB FUNCTIONS:  

• Advises the Director of Facilities Management and makes recommendations for maintenance, repair, improvement, and/or replacement of University facilities by assessing the condition of facilities, establishing project priorities, and developing long-range plans for upgrading or replacing mechanical, electrical, plumbing, fire protection equipment, and utility infrastructure, making structural repairs, replacing roofs, maintaining or repairing exterior building envelopes, and refurbishing building interiors.
• Ensures that the fleet of Facilities Maintenance vehicles is operational and supports the needs of the department by supervising vehicle operations, including all scheduled and contracted maintenance.
• Manages funds by assisting the Director of Facilities Management in the preparation of the annual operating budget for Facilities Maintenance including facility-related budgets.
• Overseeing the hiring and training of maintenance personnel.
• Coordinating and supervising daily operations
• Ensuring compliance with regulations and internal policies.
• Undertaking staffing responsibilities (hiring, training, evaluations etc.)
• Maintains an environment of open communication with all customers, colleagues, and affiliates, both on and off campus, serves as a liaison with other departments in the resolution of day-to-day administrative, billing, and operational issues, and resolves differences constructively and tactfully while treating others with respect.
• Checking and ensuring that facilities are clean.
• Ensures that contracted maintenance services are properly monitored.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:  

• Knowledge of standard accounts payable policies, procedures, and regulations.
• Ability to utilize an automated accounting system (Banner experience a plus.)
• Ability to understand and interpret vendor invoices, statements, and other requests for payment.
• Basic data entry and/or word processing skills
• General mathematics skills.
• Knowledge of purchase orders and related accounts payable documentation.
• Strong communication and interpersonal skills.

SUPERVISORY RESPONSIBILITY:  

• This position does not have supervisory responsibility. 

WORKING CONDITIONS AND PHYSICAL EFFORT:  

• Activities involve sitting, standing, squatting, kneeling or walking; involves lifting heavy weight objects limited to 50 pounds;