Account Clerk Senior

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Account Clerk Senior

Institution:

Minnesota State University, Moorhead

Classification Title:

Account Clerk Senior

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Moorhead

FLSA:

Non Job Exempt

Full Time / Part Time:

Employment Condition:

Classified - Unlimited

Salary Range:

$21.90 - $31.21

Job Description

Responsibility #1:
Responsible for receipting, balancing and depositing all monies received at the University including student accounts receivable, non-student receivables, all University department and event deposits. Responsible for accurately depositing funds into university bank account. These responsibilities allow students, faculty and staff to see accurate account information daily. Process all payments for university students, activities, past due accounts, organizations, scholarships and collection agencies. Insure payments are posted to the proper Minnesota State accounts in ISRS. Process all manual credit card transactions, incoming EFT’s, wire transfers and MMB entries. Prepare deposits and make sure accuracy is maintained for all methods of payment with balancing of the daily cash drawer. Lockable bank bags are prepared for armored car service and stored in the vault. Maintain an armored car service pickup schedule and ensure only appropriate personnel enter the vault.


Responsibility #2:
Provide pleasant, courteous customer service to all customers and direct them to other departments or employees when appropriate. Answer telephone calls, emails and personal inquiries pertaining to all bills, payments, particular charges and completion of online forms. Work closely with Financial Aid, Registrar’s Office and other departments to understand or resolve any student account questions and direct individuals to appropriate personnel in other departments or offices when they have questions not handled by Business Services.

Responsibility #3:
Verify and load 3rd party accounts receivables based on outside agencies (guaranteed third parties), which includes Military, Rehab Services, and PSEO authorizations for students. Set up the application of authorized amounts to the individual student account. Ensure contracts are in place for PSEO and provide billing to vendors, State of Minnesota and school districts.

Responsibility #4:
Monitor the receipt of University and outside authorized scholarship/trust funds so monies are correctly appropriated and accurate accounting records are maintained for each scholarship account. Receipt outside authorized scholarship funds and inform the Financial Aid office of funds received for student and any required restrictions for the distribution of the scholarship or trust dollars. Balance scholarship account for funds received, funds applied and funds held for future application.

Responsibility #5:
Review term billing to students, organizations, third parties, etc. confirming charges are correct and refer to other departments for review/discrepancies. Confirm accuracy of billing and refunds based on tuition rates, credits, residency status, room and board, bookstore, parking, etc. Invoice special registrations, past due accounts, and collection letters.

Responsibility #6:
Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Minimum Qualifications

• Demonstrated data entry skills sufficient to compile, sort, and verify data accurately.
• Experience in handling high volume of transactions, locate errors, and balance accounts.
• Experience with spreadsheets sufficient to perform functions using software programs such as Microsoft Excel to enter data and modify spreadsheets.
• Demonstrated customer services skills necessary to provide prompt, courteous, and accurate information to customers in person, on the phone, via e-mail or through other written correspondence.
• Proven accounting skills sufficient to maintain complete and accurate financial records and balance and resolve discrepancies.
• Ability to maintain confidentiality.

Preferred Qualification 

• Accounting background and experience with accounts receivable.
• Accounting experience and knowledge of accounting principles.

Work Shift (Hours / Days of work) Monday-Friday; Core Hours

Telework (Yes/No) No

About MSUM Moorhead

MSU Moorhead is an inclusive university that pushes studen