Administrative Assistant to the Associate Dean of Connected Learning (Administrative Assistant 3)

Location: Spokane Falls Main Campus Spokane

Department: SFCC Connected Learning

Salary Range: $3,925 - $5,271

Starting salary for this position is: $3,925 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us 

Spokane Falls Community College, part of Spokane Colleges, serves 6,000 students with liberal arts/transfer and professional technical programs across a 12,302 square mile region in Eastern Washington.

Applications will be accepted until 4:00 p.m. PST on 12/18/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Administrative Assistant to the Associate Dean of Connected Learning (Administrative Assistant 3)

JOB SUMMARY

The Administrative Assistant 3 position will perform administrative duties, provide administrative support, provide counsel to faculty and staff, and represent the Associate Dean of Connected Learning on campus committees as appropriate.

This position also provides direction on behalf of the Associate Dean to faculty, college administration, staff and students when necessary, within the parameters of collective bargaining agreements. This position specifically supports the faculty and staff within the non-instructional programs of the Division of Connected Learning and provides opportunities to collaborate with colleagues across campus in different divisions, departments, and programs.

The Division of Connected Learning at Spokane Falls Community College includes departments in Health, Fitness, and Physical Education, the Library, Academic Coaching Services, the Center for Engaged Teaching and Learning (CETL), First Year Experience (FYE), Learning and Outcomes Assessment Committee (LOAC), the copy shop, and accreditation.

DUTIES AND RESPONSIBILITIES

• Provide direct confidential administrative support to the Associate Dean, and act as a liaison, on behalf of the Associate Dean, with senior management, faculty, staff, and district personnel. *
• Assist the Associate Dean with administrative support and coordination for instructional and non-instructional programs within the division. *
• Perform general administrative duties such as maintaining the Associate Dean’s and other department calendars, answer phones and respond to inquiries; schedule and attend meetings, take meeting minute notes, and follow up on action items. *
• Coordinate travel for the Associate Dean, division faculty, and staff, e.g., arrange travel, flights, lodging, and other miscellaneous costs for travel; and ensure timely submission of travel authorizations, expense reports, and vicinity travel reports. *
• Interpret, counsel, and implement institutional policies for employees of the division, students and other college personnel. *
• Track and monitor departmental and division budget information. *
• Assist with the preparation of faculty contracts, following district policies and procedures. *
• Coordinate purchase card (p-card) transactions and purchase orders following district policies and procedures for issuing cards, making purchases, and reconciling card statements. *
• Assist with the coordination and compilation of student evaluations and tracking of faculty evaluation processes. Oversee the coordination and tracking of faculty evaluation processes for adjunct faculty. *
• Coordinate and facilitate various events and meetings for the division. *
• Prepare and maintain administrative and academic reports, communication with division (administrators, faculty, and staff), and email. *
• Coordinate facilities and maintenance requests as needed including Building Improvement Requests (BIRs), work orders, and facilities requests for buildings 2 and 7, including addressing day-to-day needs of building 7 and collaborating with supervisor and Athletics on matters specific to building 7 that overlap with the district office. *
• Coordinate employee action notices, stipend requests, personnel requisitions, marketing requests, and website maintenance for the division. *
• Assign ro