Procurement Analyst, Senior

Posting number: 84M0000049

Department: Procurement

Job classification: Procurement Analyst, Senior*

Posting type: Open

Categories: Clerical & Data Entry, Code Enforcement, Legal, Management

Summary

The Department of Procurement Services is growing. We are searching for highly qualified candidates for the position of Procurement Analyst, Senior. The incumbent will join a team that has earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute and continues to implement best practices that will have a major positive impact on the City of Richmond and the improvement of the department. All team members are valued and recognized for their ideas and contributions to the success of the organization. 

Examples of duties

• Conducting formal solicitations such as Invitations for Bids (IFBs), Requests for Proposals (RFPs), and Requests for Qualifications (RFQus).
• Analyzing data, researching industry trends, and understanding agency and business needs and the city’s financial goals.
• Recommending alternative contracting strategies that align with the Virginia Public Procurement Act and City of Richmond policies and goals and determining the most appropriate procurement method.
• Serving as lead procurement analyst and subject matter expert (SME) for complex procurements.
• Reviewing contract clauses, terms, and conditions to ensure the proper application in various contracts.
• Performing contract and technical writing of contractual documents such as Statements of Work and Statements of Need to support the needs of internal customers. 
• Participating on various process improvement teams within the department to streamline function. Ensuring the accurate and timely execution of Invitation for Bids (IFB), Requests for Qualifications (RFQ), and Requests for Proposals (RFP), while maintaining budget and compliance standards. 
• Mentoring and training junior-level contract specialists to develop skills in procurement research, compliance, and document preparation.
• Providing procurement-related training and guidance to agency project managers and construction project teams.

Qualifications

Knowledge (some combination of the following):

• Purchasing and procurement practices and processes, competitive sealed bidding (IFBs) and competitively negotiated procurements (RFPs)
• Complex contracts
• Principles of acquisition (such as streamlining, reform, e-gov initiatives, planning, strategy, and strategic sourcing)
• Specialized procurement such as construction, information technology, telecommunications, or A&E design
• Computer programs such as Microsoft Office (Word, Excel, PowerPoint), Oracle, SharePoint, Electronic Procurement programs, EIS reporting tool, Automated Financial Systems, Enterprise Resource Program, Procurement E-Business (Procurement and Payables Inquiry Models) and scheduling systems
• Virginia and Richmond procurement codes and related government acquisition regulations and statutes; business law; and mathematics
• Accounting, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, budgeting, business management, and contract management

Skills (some combination of the following):

• Business and technical writing
• Negotiating (pricing, terms, and contract condition)
• Maintaining professional relationships
• Maintaining and managing databases
• Collaborating with others
• Proofreading documents
• Applying mathematical principles
• Providing customer service
• Monitoring budgets
• Oral and written communication

Abilities (some combination of the following):

• Pay attention to detail
• Multi-task
• Listen
• Analyze guides in terms of acquisition requirement and contractor capabilities
• Effectively interact with, coordinate, and resolve problems with personnel from varied backgrounds and organizations

• Bachelor’s degree in accounting, business administration, purchasing, contracts management, or a r