Administrative Assistant- R&D Chief of Staff

Use Your Power for Purpose

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach patients globally. By being part of our team, you contribute to a mission that transforms lives and makes a significant impact. Join us in this journey of innovation and excellence, where your dedication and efficiency help us achieve our goals and improve patient outcomes.

ROLE SUMMARY:

Proactive, independent professional providing high-quality administrative support for the R&D Chief of Staff.  Handles multiple priorities and information flow efficiently, ensuring commitments are met with excellence and integrity. Possess exceptional administrative skills and a strong understanding of the R&D organization. Identify issues in ambiguous situations and resolve a broad range of problems and conflicts with autonomy and grace. They plan and prioritize effectively to manage and prioritize a high workload and work collaboratively with R&D partners to ensure an integrated approach and alignment on best practices.

ROLE RESPONSIBILITIES:

The major responsibilities will include but are not limited to:

• Develop strong understanding of the R&D organization, i.e., people, pipeline, and capabilities, and actively leverage this knowledge to support priorities and commitments.
• Provides high-level administrative support to the R&D Chief of Staff.
• Makes travel arrangements with accuracy and completeness.
• Collaborates with other assistants to ensure efficient workflow and coordination of tasks.
• Take initiative to bring forward ideas for more efficient operations.
• Ensures confidentiality and integrity of the executive office.
• Demonstrates expert collaboration and communication skills in a team environment, share knowledge, influence best-practices and coordinate workflow.
• Uses judgment to make decisions on complex and/or routine matters with limited oversight.
• Prioritizes work and commitments based on COS needs.
• Uses in-depth understanding of Pfizer and R&D organization structure to support COS.
• Understands how decisions will impact Pfizer and R&D and uses this understanding when completing own work.
• Independently gathers information from across Pfizer to assist in solving a problem.
• Proactively anticipates needs/requests and takes appropriate action.
• Establishes relationships with all internal constituencies to expedite completion of own work
• Identifies issues/conflicts and implements most appropriate solutions that impact completion of own work
• Evaluates solutions for effectiveness and incorporates learnings into work.
• Schedules and plans meetings, inviting appropriate internal/external individual as directed.
• Has accountability for special projects as needed.

QUALIFICATIONS:

• Minimum High School Diploma or GED with at least 4+ years in an administrative role supporting senior management in a fast-paced, technology-driven environment
• Ability to apply knowledge of the business and integrate into daily tasks to achieve successful outcomes.
• Excellent organizational skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to prioritize work and deliver projects on time with high quality while facing multiple distractions.
• Demonstrates expert knowledge and proficiency with general office procedures such as, customer service, e-mail etiquette, commonly used office software (e.g., Outlook, MS Office-Word, Excel, PowerPoint, Visio) and expert knowledge of Pfizer specific processes and procedures applicable to the line/Site (e.g., GDMS, PT&E, ARIBA, Digital on Demand platforms). Skilled in utilizing the following Pfizer applications and systems: Microsoft Teams, Meeting Services, Reserve).
• Conducts all activities and makes decisions in accordance with Company policies & SOPs, Pfizer Values, & global regulatory guidelines (including cGMP/Culp/cGCP), environmental guidelines, as appropriate, etc.
• Exemplify and model Pfizer Values and Pfizer Core Competencies
• Excellent collaborator and ability to navigate a fast-paced, highly matrixed environment

Preferred Qualifications:

• Associate or bachelor’s degree preferred
• Experience in the Biopharmaceutical industry – familiarity with the R&D function
• Experience as an Administrative Assistant supporting e