Administrative Assistant

Job Description

This role is categorized as HYBRID. This means the successful candidate is expected to report to GM - Cadillac Tower three times per week, at minimum.

This job is not eligible for relocation benefits.  Any relocation costs would be the responsibility of the selected candidate.
 

Come join us as an Executive Assistant! In this role, you will provide administrative support to multiple Executives within the Retail Innovation and Order Fulfillment space.

Your responsibilities include the ability to multi-task and manage a broad scope of task assignments including schedule and calendar management, coordination of travel, expenses, and events. Position requires a high degree of accuracy and coordination. The successful candidate for this position will be someone who has strong attention to detail, solid organization and reasoning, strong communication skills, the ability to handle all responsibilities in a discreet and efficient manner, and expert level use of MS Office products.

Duties and Responsibilities:

• Manage an active calendar of appointments, understand priority / urgency, and reorganize appropriately for multiple executives

• Expedite handling of correspondence and phone calls while maintaining a high level of discretion and communicating professionally both internally and externally

• Use Microsoft Suite (Word, Excel, PowerPoint) to prepare, modify and proofread communications

• Complete various assignments as requested with minimal direction, including meeting planning, employee recognition events, and special projects

• Maintain records, confidential files

• Coordination of complex meetings and travel planning while maintain multiple calendars

• Onboarding/Offboarding administrative duties

• Continuously look for ways to improve efficiencies of day-to-day tasks

• Support travel arrangements, Visa, Passport requirements and associated expense reports

• Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures

• Handle department purchases while using self-judgment for cost saving opportunities

• Maintain records, confidential files, and GM specific reports

Qualifications:

• High School diploma or equivalent is required

• 5+ years of experience as an executive assistant supporting Senior Management / Executives

• Excellent organizational skills with an ability to think proactively and prioritize work

• Demonstrated ability to work independently and collaboratively on projects in a fast-paced environment and must be able to work under pressure

• Strong written and oral communication skills

• Problem solving using independent thought and decisiveness

• Advanced level of proficiency in Microsoft Office (MS Suite, scheduling, internet, Outlook, and knowledge of SharePoint)

• Demonstrated ability to take initiative and work independently

• High level of integrity

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Additional Job Description

Preferred Qualifications:

• Associate degree or bachelor’s degree is preferred

• Professional training and/or certification(s) in Administrative Skills/Support is preferred

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE

• #LI-MO1

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us 

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Benefits Overview

The goal of the General Motors total rewards program is to support the health and well-being of you and your family. Our comprehensive compensation plan incudes, the following benefits, in addition to many others:
• Paid time off inc