Data Clerk

Interested in putting your talents to work reimagining the way the world experiences healthcare? Look no further, the Data Clerk, Early Intervention is a key member of our team, who provides data collection and entry, company and state required data reporting, maintenance of electronic and paper medical records, as well as reporting support to Easterseals Hawaii’s Early Intervention Program, ensuring an efficient, thorough, and compassionate experience.
Besides being a people person, hyper-organized, and wanting to go the extra mile, successful multi-tasking is also part of the magic for this role, as you will utilize your agility and effectiveness in connecting with our staff and the families we serve.
The ideal candidate will focus on excellence, be highly collaborative, voraciously curious, innovative by nature, and passionate about transforming healthcare. Joining our team also means that you want to be part of a culture that celebrates diversity, demands inclusion, and wants you to be authentically you. JOIN US!

ESSENTIAL JOB FUNCTIONS

• Inputs and maintains participants’ information in the Program and Department of Health – Early Intervention Section (DOH-EIS) database.
• Maintains electronic and paper charts for all children enrolled in the program
• Inputs, validates, and balances daily and monthly billing.
• Compiles and prepares information for all state and company reporting periods.
• Completes management analysis and generates management and special reports as requested.
• Creates, modifies and maintains forms for program child tracking, caseload management and operations/events.
• Provides information and quality customer service to callers and visitors.
• Attends and participates in staff meetings and family support team meetings.
• Serves as back-up for Administrative Assistant.
• Attends, participates and collaborates in organization as well as department meetings, training, volunteer (and practicum) programs and events
• Assists in maintaining a clean, hygienic, safe and “childproof” environment. Reports any safety concerns to the Program Manager.
• Assists with other department duties as outlined by manager
• Must report in person to assigned office location a minimum of 2 days per week, up to 5 days per week, dependent on program needs as directed by management team.
• Must report in person to assigned office location within 24 hours as directed by EIS.

QUALIFICATIONS

Minimum Education & Experience Equivalent To:

• High School diploma or GED required
• Minimum one (1) year experience in office administration.
• Associate’s degree from an accredited college or university preferred.

Knowledge, Skills & Abilities:

• Understanding and compatibility to interact with families, professionals, and paraprofessionals.
• Understanding of, and respect for children with special needs and their families.
• Positive public relations attitude and approach when interacting with those served and the general public.
• Exercises confidentiality and discretion pertaining to the work environment and maintain all HIPAA requirements.
• Appropriately interprets and implements policies, procedures, and regulations of ESH; training provided.
• Works independently and takes initiative to complete assignments.
• Operating knowledge of a computer, applications and software, standard office and Microsoft (Outlook, Word and Excel).
• Typing at a minimum of 60 word per a minute.
• A commitment to the values of the organization while demonstrating good judgment, decision-making, flexibility, patience and discretion when dealing with confidential and sensitive matters.
• Personable; able to work comfortably with individuals at all levels within the organization.
• Handles multiple tasks, adheres to timelines, and processes urgent projects while maintaining an attention to detail.
• Responds appropriately and immediately to emergencies as defined by ESH Emergency Procedure Guide/Safety Manual.

Physical Requirements:

• Frequent standing or sitting for extended periods of time, stand for up to 6-8 hours a day.
• Frequent speaking and listening to clients, staff, and others in the workplace.
• Utilize computer, cell phone (iPhone), desk phone and scanner/printer.
• Frequent proofreading and checking documents for accuracy.
• Must be able to communicate effectively within the workplace, read and write using the primary language within the workplace.
• Occasional lifting, carrying, and loading/unloading materials and equipment up to lbs. to 50 lbs.

CONDITIONS OF EMPLOYMENT

• Must obtain and maintain criminal record clearance through the Depar