Lab Coordinator (Full Time)

Schweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical, cosmetic, and surgical dermatology and allergy services with over 2.5 million patient visits annually.

Our mission is to create the Ultimate Patient Experience and a great working environment for our providers, support staff and all team members.

Schweiger has been included in the Inc. 5000 Fastest Growing Private Companies in America list for seven consecutive years. Schweiger has also received Great Place to Work certification. To learn more, click here.  

Schweiger's Ultimate Employee Experience:  

• Multiple office locations, find an opportunity near your home   

• Positive work environment with the tools to need to do your job and grow

• Full time employees (30+ hours per week) are eligible for:

  • Medical (Virtual Care included), HSA/FSA, Dental, Vision on 1st of the month after hire date 

  • 401K after 30 days of employment

  • Company Sponsored Short Term Disability (Only applicable for non-California employee)

  • Pre-tax savings available for public transit commuters

  • Your birthday is an additional personal holiday   

• Part-time employees (less than 30 hours) are eligible for:

  • Dental and Vision on 1st of the month after date of hire

  • 401K after 30 days of employment

• Employee discounts on Schweiger skin care products & cosmetic services 

Job Summary: The Laboratory Coordinator is responsible for supporting laboratory operations through specimen intake, administrative duties, data entry, transcription, and general lab maintenance. This role does not involve performing technical laboratory duties but is critical to maintaining the efficiency of lab processes. The Lab Coordinator is expected to adhere to all Standard Operating Procedures (SOPs) with attention to detail, accuracy, professionalism, and a strong commitment to compliance and safety.

Schedule: Full Time, 30+ hours. Monday to Friday 9:00am – 5:30pm.

Laboratory Coordinator:

• Receive laboratory specimens from couriers. 

• Review specimens for proper labeling and acceptability. 

• Resolve labeling discrepancies according to SOPs. 

• Sort specimens for in-house processing or send-outs based on insurance coverage, provider preference, and case type. 

• Accession specimens into the Laboratory Information System (LIS). 

• Prepare cases for reference laboratories and confirm daily pickups. 

• Dispose of biohazard and hazardous waste in accordance with policies and regulations. 

• Maintain a safe and clean work environment, adhering to all OSHA, CLIA, and company-specific protocols. 
• Lab Coordinator is responsible for assisting in all customer inquiries related to but not limited to: 

• Assist with inquiries related to: 

• Missing or delayed pathology reports. 

• Modifications to orders, requisitions, or reports. 

• Requests for slides or blocks for consultations and second opinions. 

• Investigate and resolve lab-related inquiries, including cases processed both internally and at reference laboratories that come in the form of phone calls, voicemail, ModMed/EMA tasks, email and support tickets (via Fresh Desk) 
• Provide data entry support to Pathologist(s). 

• The Lab Coordinator will receive diagnostic codes and/or additional test orders from the pathologist.  

• Codes and orders will be shared by the pathologist either verbally or handwritten on pathology requisitions.  

• The Lab Coordinator will enter the orders into the LIS for the other team members to access and process. 

• The Lab Coordinator will enter the diagnostic code(s) and associated billing code(s) into the LIS to produce a macro, a paragraph of diagnostic information. 

• The Lab Coordinator will close the case which will add the case to the queue for the pathologist to sign-out.  

General Laboratory Duties: 

•  File and retrieve histology slides and paraffin blocks following laboratory protocols.