Executive Assistant – Construction, Planning & Design

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Closing Date:

12/01/2025

Type of Position:

Administrative Operations and Support

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Appli­cants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

Senior Construction, Planning & Design

Department's Website:

https://fama.uark.edu/

Summary of Job Duties:

The Executive Assistant for Construction, Planning & Design provides comprehensive administrative and managerial support to the Senior Director and other department leaders. This role requires professional-level administrative expertise and discretion in supporting registered professionals executing capital and minor contracts campus-wide. Key responsibilities include leading the design and construction procurement process, assisting multiple project managers, and standardizing procedures for project budgets and record-keeping. The role also involves drafting and editing correspondence, reports, and presentations; managing calendars and meetings; overseeing onboarding and staffing logistics; and assisting with departmental training and maintenance of the capital projects calendar. Serving as a key administrative resource, the Executive Assistant supports leadership in achieving operational efficiency, project accountability, and departmental goals.

Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• Associate degree in Business Administration, Public Administration, Construction Management,