Jobs and Careers

Senior Legal Coordinator

San Diego, United Statesfull_timeVerifiedPosted 22 May 2025

About the role

Realty Income aims to be a globally recognized leader in the S&P 100, committed to creating long-term value for all stakeholders. These stakeholders include our dedicated team members, who embody our purpose: building enduring relationships and brighter financial futures. This guiding principle serves as a beacon for our team, influencing every action we take. Our employees consistently invest their time, commitment, and dedication into the company, and in turn, they receive investment returns in the form of purpose, belonging, and opportunities for advancement. We are committed to best-in-class corporate responsibility practices through environmental initiatives, governance programs, and community outreach projects. From the boardroom to the breakroom, our team members make a difference every day. Realty Income is looking for a Senior Legal Coordinator, who will be responsible for providing comprehensive administrative and project support to the Attorneys, Legal Assistants, Real Estate and Corporate Paralegals within the Legal Department. The role involves independently managing multiple tasks, ensuring the seamless execution of legal operations, and extending support to the department as required. What You Will Be Working On:General Support:

Coordinate calendars and scheduling of internal and external meetings.
Provide backup to the Corporate Paralegal with respect to entity assignments and assist with various projects and requests, including requests for Good Standing Certificates and D&O lists.
Receive, review, code, and process invoices through PayScan; respond to requests from Accounting regarding invoices.
Organize and replenish office supplies, copier paper/toner, and kitchen supplies.
Oversee the Department’s mail-related matters.
Assist with preparing and inputting into Adaptive the department’s yearly budget and review of monthly variance analysis.
Prepare and submit expense reports through Concur.
Receive, review, code, and process invoices for attorney and notary membership renewals and other associated costs.
Manage file retention/destruction.
Special projects, research, and report preparation as requested.
Assist with real estate and corporate transactions.
Assist with gathering and transmitting documents for audit and due diligence requests.
Coordinate with I.T. and H.R. setting up new employees (contract, temporary, permanent).
(Various) Special projects and other duties as assigned.

Electronic Documents:

Quality control key documents placed on SharePoint for all property acquisitions and property management related matters. Report any oversights, omissions, and errors to the appropriate attorney and paralegal who handled the matter or other appropriate parties for correction.
Upon the sale of a property, order the PR file from storage (if not previously ordered by the paralegal) as well as plans and specs, if available, and ensure all PR documents are in SharePoint. If documents are missing or were not originally scanned properly, re-scan documents and add or replace them in SharePoint.
Email Lease and Sales Report by pulling from LAD and updating the distribution list as needed.
Update all sales matters in LAD and mark as completed for the quarter.
Update all D&O lists, corporate documents, certificates of secretary, CSC database with promotion and title changes.
Review, edit, and correct building plans directory as needed. Retrieve containers from Corodata storage that are empty as well as ones that still contain plans for sold properties. Consolidate plans and permanent records containers when possible to reduce the number in storage, thereby reducing the monthly costs.

Notarizations:

Provide ongoing support to new and existing notaries to ensure all notarizations are handled accurately and according to state law.
Schedule paralegals’ notary classes and provide advanced training to prepare for the exam. Process payments for commissions, NNA memberships, and other associated fees.

Meetings, Events, Conference Registrations, and Travel Arrangements:

Coordinate, schedule, and oversee special functions and events. Research and compile detailed information regarding venue options, provide recommendations to management, negotiate, and finalize al