Sr. Procure to Pay Specialist

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny.

The Sr. P2P Specialist will oversee the entire Procure-to-Pay process for their aligned category. The employee will assist in Procurement requests, creation of Purchase Requisitions, Invoice Review, Month-end processes, Bank Reconciliations, as well as ad-hoc assistance to Category and Accounting Managers. The Sr. P2P Specialists will be expected to act autonomously within their aligned category by proactively completing Procurement requests through the entire Procure-to-Pay Process, maintain an exceptional understanding of their category, complete negotiations and low dollar RFPs, execute vendor payments, and employee reimbursements. The Sr. P2P Specialist will also be responsible for data, analytics and reporting both within their aligned category as well as department wide. 

Supervisory Responsibilities:

• Non-reporting supervisory of P2P related functions via data, metrics and reporting

How you will make a difference:

Sr. P2P Specialists will support the Procurement Category Managers, Accounts Payable/T&E teams within the Procure-to-Pay organization by: 

• Grow relationships with their assigned category’s stakeholders 
• Have exceptional understanding of the vendors and relationships within the category 
• Demonstrate their knowledge of their category spend and how it relates to the business and business outcomes 
• Ensure Purchase Order Accuracy when creating PRs
• Monitor or delegate the monitoring of Purchase Orders for correctly invoicing, timely payments, accurate accruals and punctual closure 
• Demonstrate best in class efficiencies within their category with supplier submitted invoices, employee self-service and education 
• Knowledge of the entire cycle of Accounts Payable/T&E processes, including vendor management, invoice/expense report processing, and payment disbursement
• Ensure compliance with accounting policies and internal controls by providing information and answers to the Internal Audit team 
• Assist with month/year-end close activities including accruals, balance sheet account reconciliations, and 1099 Reporting
• Take ownership of Procurement requests and own end to end 
• Assist category manager with other activities including RFPs, negotiations and data/reporting

The Sr. P2P specialists will play an integral role in completing and risk mitigating Procurement and Accounts Payable/T&E requests ensuring the level of effort is right sized based on request complexity, risk and spend. 

The Sr. P2P specialists will be required to collaborate on a daily basis with legal, finance, risk and trust as well as many other business partners within Klaviyo. Additionally, the Sr. P2P specialists will interact with external parties including current and future suppliers/partners. 

Who you are:

• Willingness to learn and understand new subject matter daily 
• Ability to utilize data to identify areas of improvement within the P2P process 
• Demonstrated willingness to grow in the area of negotiation
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to lead and motivate a team
• Ability to prioritize tasks 
• Ability to function well in a high-paced and at times stressful environment
• Proficient in ZipHQ, Coupa, Navan and Netsuite 
• Proficient with Microsoft Office Suite or related software
• At least two years related experience required.
• Experience within Procurement or Accounts Payable required. 

The pay range for this role is listed below. Sales roles are also eligible for variable compensation and hourly non-exempt roles are eligible for overtime in accordance with applicable law. This role is eligible for benefits, including: medical, dental and vision coverage, health savings accounts, flexible spending accounts, 401(k), flexible paid time off and company-paid holidays and a culture of learning that