Scheduled Hours

37.5

Position Summary

The Office of the Dean of Arts & Sciences (A&S) is looking for a motivated individual with an organized and analytical mindset who enjoys a dynamic and collaborative environment to serve as a Project Coordinator for the successful execution of tasks that occur in the lifecycle of a grant. This position reports to the Project Manager for Strategic Initiatives and provides critical support to faculty pursuing and receiving awards. This includes pre-award activities, such as organizing workshops and ideas labs, and post-award activities including administering, implementing, and interpreting awards while tracking for compliance with reporting requirements.

Job Description

Primary Duties & Responsibilities:

Planning for Submission of Award

• Collaborate with Research Development and Grants Administration staff to ensure that faculty plan for large-scale proposal submissions.

• Assist with the organization of workshops, ideas labs, or other faculty collaborative activities necessary to develop successful proposals.

• Provide support to committees and workgroups, including developing agendas, materials, and summaries.

Planning for Implementation of Award

• Analyze RFP to understand agency requirements.

• Breakdown award proposal to develop timeline for major deliverables.

• Create documentation for tracking completion of grant activities.

• Work with grants administration to monitor budgets and complete needed reporting.

• Create outline of available resources and those needed.

Execution of Implementation Plan for Award(s)

• Work with the Principal Investigator(s) to refine and update implementation plans, including identifying appropriate metrics and outcomes.

• Create long- and short-term work plans, including setting targets for milestones and deadlines.

• Track, documents, and communicate progress in collaboration with supervisor.

• Identify data needs and appropriate sources.

• Prepare necessary background information and materials; research issues and make proactive inquiries.

• Contribute to continuous quality improvement efforts and activities to facilitate the utilization of data for decision-making.

Project Coordination/Administration

• Collaborate with Project Manager to identify opportunities to coordinate and leverage efforts and resources.

• Serve as the primary contact for internal and external partners for payroll, logistics, etc.

• Assist with planning and execution of events, workshops, readings, meetings, etc.

• Maintain and update work plans and timelines.

• Prepare regular progress reports.

• Create and maintain comprehensive project documentation.

• Schedule meetings and events.

• May supervise students.

• Delegate/assign tasks as appropriate.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

• Ability to travel to various on- and off-campus locations.

Physical Effort

• Typically sitting at a desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience