Executive Assistant to the Chief Executive Officer

Description

About Prospera

Prospera has been empowering families since 1993 by providing safe, high-quality, affordable housing with support services to those in need. As a mission-driven, values-based nonprofit, Prospera is committed to fostering family stability and a strong sense of community by addressing individual needs.

At the heart of our work are our core values: integrity, accountability, excellence, commitment, dignity, fairness, and respect. These core values serve as our guiding principles, shaping everything we do, from how we serve our residents to how we support one another as a team. 

At Prospera, every team member plays a vital role in advancing our mission. We welcome passionate individuals who are ready to make a meaningful difference in the lives of others. 

Position Summary

The Senior Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer and executive leadership. This position requires exceptional organizational, communication, and problem-solving skills, with a focus on planning, coordination, and execution. The Senior EA acts as a key point of contact for internal and external stakeholders, manages sensitive information with discretion, and ensures the CEO’s time and priorities are aligned for maximum impact. Board engagement and support, event planning, and project coordination are also key responsibilities of this role.

Essential Job Duties/Responsibilities

Executive & Administrative Support

• Serve as the primary administrative partner to the CEO, managing complex calendars, meetings, and deadlines.
• Coordinate intricate travel logistics,      itineraries, and expense reporting.
• Prepare and organize high-level meeting materials, including agendas, presentations, briefing documents, and reports.
• Attend meetings with or on behalf of the CEO; take minutes, track follow-ups, and ensure accountability on next steps.
• Manage confidential matters with discretion and handle sensitive information related to personnel, strategy, and governance.

Chief of Staff-Level Responsibilities

• Assist the CEO in tracking progress toward organizational goals and strategic initiatives; identify delays, risks,      and resource needs.
• Serve as a liaison between the CEO and leadership team, ensuring communication is streamlined and priorities remain aligned.
• Coordinate cross-functional projects, follow up on action items, and drive execution of special initiatives at the      CEO’s direction.
• Prepare CEO briefing notes and strategic updates in advance of key meetings, site visits, or speaking engagements.
• Identify operational inefficiencies or risks and bring forward solutions to the CEO for evaluation.
• Support executive decision-making by gathering data, organizing inputs, and facilitating next steps.

Board & Governance Support

• Coordinate logistics for board meetings, retreats, and committee sessions; maintain board calendars and contact lists.
• Prepare and distribute board packets, meeting agendas, and minutes; track follow-up tasks and maintain documentation.
• Serve as a liaison to board members on behalf of the CEO, as appropriate.

Communication & Stakeholder Engagement

• Act as a key point of contact between the CEO and internal/external stakeholders, including staff, board members, partners, and donors.
• Draft, proofread, and manage communications such as memos, emails, letters, and announcements on behalf of the CEO.
• Represent the executive office with professionalism and emotional intelligence in all interactions.

Project & Event Management

• Coordinate executive-level projects, leadership retreats, strategic planning sessions, and special events.
• Maintain project tracking tools and ensure alignment with strategic priorities.
• Support preparation for speaking engagements, media appearances, or donor meetings.

Financial and Operational Support

• Monitor executive budgets and reconcile expenses related to travel, events, and department functions.
• Assist with vendor coordination, contract review, and administrative support related to the executive office.
• Oversee select operational systems such as digital filing, scheduling platforms, and inte