Jobs and Careers

Administrative Coordinator

United Statesfull_timeVerifiedPosted 18 Mar 2025

💰 $39,120/yr

About the role

Job Title: Administrative CoordinatorDepartment/Program: ORR - Mi FuturoReports to: Program Director or Business CoordinatorWork location: Downtown ShelterFLSA status: non-exempt/hourlyJob Type: In-Person (Mon-Fri)Salary: $19.56/hr. - $21.56/hr. Morrison Child and Family Services: We are a Joint Commission and Sanctuary accredited non- profit organization that provides a comprehensive array of services to children, adolescents, and their families. As an agency, Morrison, its team members, and clients commit to the following values of trauma-informed care:

Nonviolence - being safe and doing the right thing
Emotional Intelligence - managing our feelings so we don’t hurt ourselves or others 
Social Learning - respecting and sharing ideas of our teams
Democracy - shared decision making whenever possible
Open Communication - saying what we mean and not being mean when we say it
Social Responsibility - everyone makes a contribution to the organizational culture
Growth and Change - creating hope for our clients and ourselves
Equity - Assuring all can survive and thrive

Position/Job Summary:

Administrative Coordinator performs office management and administrative duties for the programs, by coordinating services, tracking/monitoring reports specific to the funder and program outcomes, and ensuring youth case records are in compliance. In addition, this position performs the administrative portion related to facility requests, by tracking and coordinating with outside vendors or Morrison’s facilities department. Duties and Responsibilities:

Initiate and maintain a variety of files and records including youth case files and reports; maintain the department archive system.
Maintains and updates program forms which may include policies and procedures.
Collaborate with other agency and department staff on improving overall operations. Participate in Morrison program meetings as assigned.
Oversee the establishment and maintenance of confidential youth files according to HIPAA rules, agency, and contract requirements.
Oversee orientation of the administrative functions for all new staff and interns in the department.
Provide basic computer and other technical support for department including coordinating with agency and community partners.
Monitors contract compliance and ensures various reports for program contracts.
Monitor expenditures including reviewing purchase requisitions and signing purchase orders.
Acts as liaison to facilities to problem solve building issues, security, and janitorial issues.
Monitor health and safety issues for program, and other health and safety issues.
Performs general clerical duties, such as filing, faxing, computer data entry, and recordkeeping as needed.
Performs receptionist duties for program, including answering phones, greeting visitors and monitoring client traffic, as needed.
Completes, timely and accurate timesheets and other personnel/administrative records as required.
Demonstrate a commitment to developing a thorough knowledge and application of the Sanctuary model and other organizational policies & practices.
Participate in staff development, in-services, and training related to equity and inclusion in the workplace; model appropriate behaviors; develop, recommend, and implement improvements to business practices with awareness and understanding of the impact in a trauma-informed and culturally diverse organization.
Other duties as assigned to ensure successful operation of program/department.

Competencies:

Understanding of ORR intake procedures and placement guidelines.
Understanding and adherence to Morrison’s values, principles and practices.
Demonstrates an ability to work with diverse populations in a variety of environments.
Communicate clearly and effectively, orally and in writing in English.