Executive Administrative Associate

Job Title

Executive Administrative Associate

Agency

Texas A&M University - Corpus Christi

Department

Enrollment Management Services

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

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PURPOSE

Under minimal supervision, this position performs complex professional administrative support for the Office of the Vice President of Enrollment Management (VPEM). This position maintains high-level interactions with the campus community and assists with highly confidential and time-sensitive administrative matters. Handles purchasing, travel, expense/invoicing, and general support. Exercises discretion and independent judgment with respect to matters of significance.

 

DESCRIPTION

Functional Area 1: Administrative Support

Percent Effort: 60%

Job Duties

• Provides complex administrative support for the Enrollment Management Executive Team. This role will assist with special projects, events, research, and assignments, while promoting a positive image of the University and the EM Division.

• Maintains pending items for the VPEM, monitors deadlines, monitors materials awaiting action, and follows up with individuals as appropriate.  

• Prepares, drafts, and proofs correspondence, forms, documents and presentations from notes/instructions ensuring documents are free of grammatical and syntax errors prior to signature.

• Makes meeting arrangements including room reservations, catering requests, and calendar invitations.

• Prepares materials for meetings such as agendas and handouts; prepares and distributes meeting minutes; etc. Attends and takes minutes at meetings as requested.

• Schedules appointments and maintains calendars for Enrollment Management Executive Team. Updates/maintains calendars on a daily, sometimes hourly basis. Provides daily schedule overviews for Vice President.

• Maintains divisional and suite records as per university policy.

• Maintain division office inventories for both hurricane and university purposes.

• Types/e-mails correspondence on a daily basis.

• Coordinates ordering and inventory for both promotional goods and office supplies.

• Ensures excellent customer service skills and support for all staff members, guests and students in the suite, creating a warm and welcoming office environment.

• Contributes to the overall success of the Enrollment Management Office and University by performing other essential duties and responsibilities as assigned

• Coordinates with CABS for the processing of EM Executive Team OneCard expense reports for purchases while ensuring compliance with the established guidelines, state regulations, and University policies.

• Arranges all travel for the EM Executive Team using the University provided travel tools and in compliance with travel policies. Processes pre-travel requests and post-travel expense reports in a timely manner.  

 

Functional Area 2: Customer Service

Percent Effort: 25%

Job Duties