Executive Secretary

Job Title

Executive Secretary

Position Overview

The executive secretary assists the Residential EVP, SVP - Customer Experience and SVP - Product and the supporting teams with daily administrative duties. This position requires professionalism and a positive attitude.  

Essential Duties: 

• Support the efforts of the Residential organization by assisting with special events such as off-site meetings, strategy sessions, large and small group training, and yearly planning meetings. 

• Collaborating with Residential team to organize and execute leadership events for customers, partners, and Shaw associates. 

• Scheduling meetings and one-on-one coaching sessions for EVP and SVP and their direct reports. Make travel arrangements for the EVP and SVPs and support expense reporting and reconciliation. Responsible for helping to ship and receive packages to support the team and associates participating in various programs.   

• Coordinate and oversee special projects and events that includes preparing materials for events, securing and confirming locations, working with event planner at each location for details and logistics of the meeting, working with participants to receive pre-workshop materials, etc. 

• Processing invoices for payment via requisitions, PCard, and OLPR. Receiving and paying invoices and submitting orders for supplies, services, materials, and events. Must work across the talent management team to submit chargebacks and help manage cost center financials. 

• Working with confidential matters and situations such as emails, budgets, and presentations. 

Requirements: 

• High School education/GED.  

• Two years' experience administrative support at Director level or higher 

• Excellent people skills, excellent communication skills, oversee and coordinate training events and special projects in Dalton and outside of Dalton 

• Confidentially is a must 

• Ability to be the Records Management administrator 

• Exceptional organizational skills, must be able to multitask, must be flexible 

• Personality and professionalism to work with different groups inside and outside of Shaw (customers, Sr. management level, entry level) 

• Must have knowledge of budgets and invoice processing 

Preferred: 

• 5 years experience as executive secretary 

• 2 year degree or certificate related to the job 

Competencies: 

• Manage Work 

• Communicate Effectively 

• Solve Problems 

• Build Customer Satisfaction 

Work Shift

8 horas, turno matutino

Shaw Industries is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, gender identity, religion, sexual orientation, national origin, disability, genetic information, pregnancy, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.