Human Resources Operations Specialist

Job Summary

The Human Resources Operations Specialist provides administrative support to the HR department and assists in the daily operations of HR functions. This role helps ensure efficient and effective delivery of HR services by maintaining accurate records, coordinating processes, and supporting employee and departmental needs.

Job Description

Typical duties include but not limited to:

• Assist with recruitment processes, such as posting job openings, scheduling interviews, and coordinating candidate communications. 
• Coordinate and maintain search materials and documentation throughout the recruitment process. 
• Maintain and update employee records in HR systems and personnel files. 
• Support onboarding activities, including preparation of new hire paperwork and orientation scheduling. 
• Assist with data entry and support the preparation of reports, dashboards, and HR metrics. 
• Respond to general employee inquiries and direct more complex issues to the appropriate HR staff member. 
• Assist with training and development logistics including room reservations, registration, materials preparation, and tracking participation. 
• Help coordinate HR projects and initiatives (e.g., employee engagement activities, recognition programs). 
• Ensure compliance with organizational policies and applicable labor laws through accurate recordkeeping and documentation. 
• Perform other administrative duties to support the HR team as assigned. 
• Provide administrative support to the HR team, including scheduling meetings, preparing correspondence, and maintaining files. 

Other duties:

• Other duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and four years of full-time experience directly related to the job functions.
• Proficiency with Microsoft Office Suite and HR information systems. 

Preferred Qualifications:

• Bachelor’s Degree from an accredited Institution in Human Resources, Business Administration, or related field.
• Prior administrative experience, preferably in human resources. Comprehensive understanding of HR processes and employment law.

Knowledge, Skills, & Abilities:

• Knowledge of basic federal and state employment laws and regulations.   
• Knowledge of and ability to apply human resources principles, concepts, and practices.  
• Excellent interpersonal, verbal and written communication skills.    
• Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
• Ability to handle confidential information with discretion       
• Ability to work successfully as both a member of a team and independently with minimal supervision.           
• Ability to work collaboratively and professionally with staff, faculty, students, and the community in a service-oriented environment.           
• Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.

Pay Grade 15

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.