Project Management Assistant Student Worker (FWS/NFWS)

Job Title: Project Management Assistant Student Worker

Department: Student Engagement

Reports To: Project Manager

Scheduled Hours (Weekly): 5-10hrs

SUMMARY:   The Project Management Assistant provides administrative, operational, and project coordination support for the Student Engagement DREAM Team. This position assists with a variety of internal projects spanning operations, marketing, finance, analytics, communications, and organizational initiatives while working directly alongside the Project Manager. This role is designed to provide meaningful, hands-on experience in project management, business operations, process improvement, and cross-functional projects. Students will gain exposure to professional tools, organizational systems, and real-world projects.

ESSENTIAL DUTIES and RESPONSIBILITIES: 

• Assist with coordinating internal projects and administrative initiatives supporting the Marketing & Analytics team.
• Provide administrative support for project planning, scheduling, documentation, meeting preparation, and follow-up.
• Help maintain project management software by updating tasks, timelines, documentation, and project statuses.
• Assist with organizing files, digital assets, templates, documentation, and operational records.
• Support project intake processes, communications, and workflow organization.
• Assist with research, data collection, reporting, and analysis to support departmental decision-making.
• Help prepare presentations, reports, spreadsheets, meeting materials, and project documentation.
• Assist with finance-related administrative tasks including purchase requests, budget tracking, invoices, expense documentation, and procurement processes as assigned.
• Support marketing and communications initiatives through administrative coordination, proofreading, scheduling, and content organization.
• Assist with maintaining dashboards, tracking key performance metrics, and organizing operational data.
• Coordinate logistics for meetings, training sessions, and departmental initiatives.
• Identify opportunities to improve workflows, documentation, templates, and internal processes.
• Lead operational, administrative, and project-based assignments in support of Student Engagement priorities.
• Perform other duties as assigned.

QUALIFICATIONS:  The requirements listed below are representative of the knowledge, skills, and/or abilities required to successfully perform the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General Requirements

• Demonstrate professionalism while representing Grand Canyon University.
• Maintain confidentiality when handling departmental information.
• Work both independently and collaboratively.
• Be available to work approximately 10 hours per week during the academic year.
• Ability to work both in-office and remotely depending on project needs.

Knowledge, Skills and Abilities

• Strong organizational skills with excellent attention to detail.
• Ability to prioritize multiple assignments and meet deadlines.
• Strong written and verbal communication skills.
• Interest in business operations, project management, marketing, analytics, or organizational leadership.
• Comfortable learning new technology and software platforms.
• Strong problem-solving and critical thinking abilities.
• Self-motivated with the ability to work independently.
• Ability to maintain professionalism and confidentiality.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).
• Experience with or willingness to learn project management software (monday.com, Planner, Asana, Trello, etc.).

Minimum Qualifications

• Current Grand Canyon University student in good academic standing.
• Pursuing a degree in Business, Marketing, Finance, Data Analytics, Project Management, Communications, Entrepreneurship, Organizational Leadership, or a related field.
• Strong organizational and communication skills.
• Willingness to learn and contribute to a variety of business functions.

Preferred Qualifications

• Experience with Microsoft Excel or Google Sheets.
• Experience using project management software.
• Interest in business operations, analytics, marketing, finance, consulting, or project management.
• Previous leadership, internship, student organization, or administrative experience.

Education and/or Experience:

Grand Canyon University is commiJed to a student first policy. Ther