Director of Parish Operations (EX)

St. Frances de Sales Parish, located in Abingdon, is seeking candidates for a Director of Operations. The Director of Parish Operations (DPO) provides comprehensive support primarily to the Pastor and the pastoral team for both St. Francis de Sales and Prince of Peace parishes. The Director of Operations is responsible for the physical and financial resources of the parish and enables other ministries to function effectively. The Director of Operations is a 32 hour per week position with benefits. The DPO possesses and maintains an in-depth understanding of the Mission of the Catholic Church and of the Parish and brings that understanding to bear in all considerations and decisions made within the scope of the essential functions listed below.

The Director of Parish Operations is responsible for the management of all the business and financial matters of both parishes. This person applies professional skills and knowledge of several specialized fields (accounting, human resources, facilities management, indirect supervision, etc.) to perform work without specific direction. Uses considerable independent judgement and decision-making skills. Responsible for coordinating annual parish budget and collaborating with Pastor on monthly financial reports. Works with Pastor, Development Team and facilities manager to develop short and long-range maintenance plans for parish buildings, property, and equipment as well as overseeing major maintenance projects.

Essential Functions

Financial Management: 

• Daily accounting function to include banking relationship, cash management and fiscal reporting to the Pastor
• Collaboration in the preparation and presentation of monthly financial statements to Pastor and Pastorate Finance Committee
• Preparation, administration, and review of annual budgets in collaboration with the Pastor, staff, and Pastorate Finance Committee
• Maintaining an accurate and complete accounting system.
• Recording and depositing of Parish revenue from all sources.
• Timely and accurate payment and recording of all expenses.
• Accurate completion of payroll and payroll-related tax matters, as well as recording of employee leave balances.
• Ensure that all process areas have the appropriate segregation of incompatible duties and where necessary risk migrating controls have been implemented.
• Present monthly, quarterly, and annual financial reports to the Pastor, Pastoral Council, Finance Committee, Corporators and other required parties.
• Utilize financial data to consult with Pastor and appropriate parties on matters of stewardship, fundraising and capital needs, and expense control.
• Perform all preparatory tasks for Parish audits; works with Archdiocesan and external audit entities to complete audits and to implement recommendations.
• Serve as a liaison with Archdiocesan offices on financial management and audit.
• Develop a strong working relationship with the Finance Committee and other committees as requested by Pastor to ensure the smooth operation of the parishes as a whole.

Personnel Management-Human Resources:

• Provide indirect supervision of staff members to ensure adherence to Archdiocesan practices and policies to include administration of employee benefits including but not limited to health/dental/vision, leave balances, disability leave, FMLA and worker's compensation benefits
• New employee orientation and on-boarding as well as exit procedures and processes
• Assistance to Pastor and human resource manangement to include hiring; counseling, terminating, or revising a position within the organization
• Recommendations and research when needed on salary and benefit levels for any position

Position Qualifications

• BS/BA in Accounting, Business Mannagement or related field
• Several years of significant cross-functional managerial experience; minimum of three years. 
• Demonstrated success in managing matters related to finance, human resources, and facility management.
• Working knowledge with QuickBooks Online (a must).
• Working knowledge of payroll/human resource computer software and systems, including Microsoft Office products.
• Strong interpersonal and analytical skills.
• Knowledge of applicable state and federal laws regarding non-profit, payroll, human resources, and insurance.

All employees