Pharmacy Business Inventory Manager

Site: Mass General Brigham Incorporated

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Overview:

Reporting to the Enterprise Director, Pharmacy Strategy and Corporate Administration, the Business Procurement Manager oversees all aspects of the Direct Replenishment Model (DRM.) The Business Procurement Manager serves as the compliance expert and authority on DRM with all Covered Entity supervisors, Senior Procurement Specialists and the Inventory Control Specialists, reporting directly. The Manager engages with leadership and the 340B Team participating in decision-making processes and is responsible for Human Resource matters for direct reports.

Principal Duties and Responsibilities:

· Supports the collaboration of cross-functional teams within Supply Chain, IT departments, external contract pharmacies, vendors, and the 340B Team.

· Vendor Management – oversees contract compliance, optimizes allocations as required

· Inventory Management – responsible for replenishment levels and compliance, identifying and tracking DRM replenishment within each account; responsible for all inventory reconciliation

· Receiving Management – verifies receipt of product and amounts, resolves quantity and pricing errors, supervises documentation of orders and accumulation management.

· Collaborates with Hospital Materials Management and/or Courier vendor to ensure timely, responsible transfer of product; maintain records

· Manages Account Payable and Account Receivables, balances receipts and issues, matching invoicing with receipts, reporting to EPB Finance for end-of-month true-ups

· Oversees DSCSA compliance, working with Pharmacy Receiving Department for compliance and verifying all requirements and guidelines are in place.

· Supervises the Senior Procurement Specialists and Inventory Control Specialists at each site assisting with hiring, training and developing competency oversight, addressing any problems or suggestions for improvement.

· Provides monthly financial reporting related to DRM activities for all entities · Recalls: supervises any required drug recalls (specifically monitoring alerts, tracking and documenting escalations, responsible for any necessary disclosures)

· Responsible for maintaining TPA accumulations and decrements reporting to and collaborating with the 340B Team

 

Qualifications

Qualifications:

• Registered Pharmacist licensed in Massachusetts
• 3-5 years minimum experience related to Supply Chain Management, centralized and decentralized systems
• Must have experience in Inventory and/or Supply Chain Management
• Experience with 340B Program inventory management is desired

Skills/Abilities/Other Details:

• Strong Customer service skills
• Expertise in standards and regulations promulgated by relevant legal and regulatory bodies: Massachusetts Department of Public Health (DPH), Massachusetts Board of Registration in Pharmacy (BORP), The Joint Commission (TJC), Centers for Medicare and Medicaid (CMS), Food and Drug Administration (FDA), and the United States Pharmacopeia (USP).
• Advanced Microsoft Office skills required
• Experience using an integrated EHR system (Epic, Cerner, etc.)
• Advanced presentation skills required
• Strong verbal and written communication skills · Strong problem-solving and negotiating skills · Ability to work well on a team, motivate and lead others · Ability to deal with emergencies and stressful situations
• Self-motivated, independent and possessing ability to learn quickly
• Ability to assimilate new software and understand new software releases and succeed in a changing environment
• Ability to successfully negotiate and collaborate with others of different skill sets, background, and levels within and external to the organization
• Ability to document and communicate the status of progress against plans

 

Additional Job Details (if applicable)

Working Conditions

• This is a hybrid role with onsite work Monday through Wednesday at MGH, BWH, and Salem Hospital. While remote days are typically Thursday/Friday, there may be occasions where you'd go also go onsite those days.
• Normal office working c