Administrative Assistant

JOB SUMMARY
Provide principal support in office by carrying out recurring office procedures.

ESSENTIAL FUNCTIONS
May be responsible for semester course scheduling, and track enrollment/personnel matters.

Respond to special projects, frequently under deadline conditions.

Respond to student and community inquiries as they arise.

Manage supervisor’s calendar.

May support the implementation of dual credit recruitment, workshops, and other events.

May provide support in coordinating and developing course offerings for regional dual credit programs.

Gather documents necessary to hire part-time faculty and staff.

May develop course schedule spreadsheets as directed by the supervisor.

Inventory office supplies to prepare orders for purchase.

Coordinate, schedule travel for Department faculty and staff.

File correspondence, records, and other department documents.

Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.

Send, receive, and distribute faxes.

Answer and screen phone calls, handling multiple lines.

Perform other duties, tasks and assignments as required.

QUALIFICATIONS
Education & Experience

• High school diploma or equivalent required
• 2 years experience progressive secretarial experience required
• 3 years experience preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• Organizational & communication skills

Competencies

• Serving customers
• Delivering high quality work
• Communicating effectively
• Using creative problem solving
• Prioritizing effectively
• Using technology effectively
• Being resourceful

Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, f