Executive Assistant

Description

Are You a Skilled and Organized Professional Ready for an Impactful Role?

Mann Eye Institute is seeking a dedicated and capable Executive Assistant to provide high-level administrative support to the Chairman of the Board, Chief Executive Officer, and Medical Director. This position offers a unique opportunity to work at the heart of our organization, helping to streamline operations and contribute to strategic initiatives.

As the Executive Assistant, you'll manage complex schedules, facilitate smooth communication between leadership and departments, and handle special projects that align with the organization's goals. This is an ideal role for someone who thrives in a fast-paced environment, is detail-oriented, and takes pride in their ability to anticipate the needs of senior executives.

Key Responsibilities:

Supporting the Chairman of the Board:

- Calendar Management: Coordinate and prioritize meetings, travel plans, and important events.

- Executive Correspondence: Draft and manage high-level communications on behalf of the Chairman.

- Project Coordination: Oversee special projects that are critical to the organization’s strategic direction.

Supporting the CEO:

- Schedule Management: Organize and maintain the CEO's calendar for high-priority meetings.

- Travel Arrangements: Coordinate travel for symposiums and board-related activities.

- Financial Review: Assist in reviewing and preparing invoices for approval.

Supporting the Medical Director:

- Email Management: Ensure the Medical Director stays informed of critical communications.

- Meeting Coordination: Schedule meetings and manage travel for LASIK procedures and symposiums.

- Liaison Role: Maintain smooth communication across departments and with clinic directors.

Cross-Departmental Support:

- Meeting Logistics: Organize strategic meetings with vendors and staff.

- Vendor Relations: Manage vendor relationships and clinic supplies.

- Operational Assistance: Provide support for mail distribution, event planning, and other projects as needed.

Why You Should Apply:

This role is an excellent opportunity to support the leadership team at Mann Eye Institute and make a tangible impact on the organization. If you’re looking for a role that offers responsibility, challenges, and the chance to grow, we would love to hear from you.

Requirements

- Bachelor’s degree in business administration, management, or a related field preferred.

- 3-5 years of experience in a high-level executive support role.

- Strong organizational skills and the ability to manage multiple tasks.

- Excellent communication skills, both written and verbal.

- Discretion in handling sensitive information.