Pre-Procedure Information Assistant- Gastro, Full-time

Job Summary:

Join our fast-paced, patient-focused Gastroenterology team as a Pre-Procedure information assistant, where your organizational skills and attention to detail will directly impact the quality of care we provide. In this vital administrative support role, you’ll be the final checkpoint before procedures—ensuring patient information is accurate, complete, and ready for our clinical team.

Job Description:

What you’ll do: 

Patient Information Collection:  

• Compile, review, and organize patient health data and procedural details for endoscopy providers. 

• Ensure all required documentation, records, and referrals are complete and up to date. 

• Communicate with clinical staff to confirm and clarify information when needed. 

Procedure Preparation  

• Coordinate last-minute changes and updates with agility and professionalism. 

• Assemble procedure packets and manage incoming/outgoing communication as needed. 

Administrative Support 

• Obtain appropriate anticoagulation clearances. 

• Assist in communicating procedural information to patients. 

• Perform data entry and maintain electronic health records using appropriate software and tools. 

Qualifications & Desired Skills: 

• Excellent organizational skills and the ability to manage multiple tasks in a deadline-driven environment. 

• Strong attention to detail—accuracy is key in this role. 

• A positive, team-oriented attitude with a willingness to learn. 

• Familiarity with medical terminology is a plus, but we’re happy to train the right person. 

• Prior experience in a healthcare or administrative setting is preferred. 

Scheduled Weekly Hours:

40

Scheduled Work Shift:

Job Exempt:

No

Benefits:

Supporting all aspects of our employees’ wellness – physical, emotional and financial – is a critical component of being a great place to work. With the wide range of benefits and programs available, employees have the resources they need to be well at every stage of life and plan for the future.

Physical Wellness:

• We offer quality health, dental, and vision benefits and wellness programs and resources to provide employees access to resources for a healthy lifestyle and help manage health care costs.
• Employees have access to industry-leading leave for new parents.
• A generous earned time plan is offered to all employees - We believe employees need and deserve time away from work to observe holidays, be with family, go on vacation, or simply take care of themselves.

Emotional Wellness:

When life gets challenging, employees have access to our Employee Assistance Program for employees and anyone in their household.

Financial Wellness:

• An employee discount program is available to all employees for services provided by MaineGeneral Medical Center.
• Tuition Reimbursement is available to all employees to further develop skills and career.
• We offer eligible employees up to 2% of eligible pay in 403(b) company-matching contributions plus another 2% in the 401(a) retirement income plan.
• Three insurance plans are available to protect your family from the sudden loss of income in the event of your death, terminal illness or serious injury from accident.
• We offer both short-term and long-term disability insurance to replace a portion of your income if you become disabled and cannot work for a period of time.

Career Mobility:

Helping our employees develop their skills and grow their careers is critical to how we reta