Sr Academic Services Specialist - Surgery

The Senior Academic Services Specialist is responsible for the full administrative coordination of one or more academic programs, such as Residency, Academic, Fellowship, Education or Credentialing; as well as providing a high level of administrative support. Designs, implements, and evaluates recruitment plans as needed. Requires working knowledge of institution policies, practices and procedures. Performs special projects of a highly skilled nature. Exercises considerable discretion and independent judgment. Works directly with Department Chair, Administrator, and related staff in other organizations. 

EDUCATION and/or EXPERIENCE

• Bachelor's degree from four-year college or university and or equivalent combination of education and experience
• Five years or more years of administration of a program, preferably in higher education or healthcare setting
• Accurate typing and data entry skills
• Excellent organization and communication (oral and written)
• Demonstrated proficiency of Microsoft Office Suite and software used by the department

ESSENTIAL JOB FUNCTIONS

1. Specializes in managing the administrative activities of an academic program, such as Residency, Fellowship, or other academic programs, with interrelated activities of other programs, departments, or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
2. Maintains the clinical or internship site assignments. Arranges clinical or internship supervision at clinical or internship site by assignment of faculty or preceptor. Ensures appropriate evaluation processes are in place and each student/participant receives evaluations.
3. Schedules and oversees academic program activities in accordance with specifications (i.e. ACGME) and funding limitations. Maintains the assignment of faculty, facilities, and students. Ensures students/participants are progressing through training appropriately to achieve academic requirements.
4. Provides policy interpretation, technical advice and problem solving assistance to students/participants. Refers issues to other resources as appropriate.
5. Enhances student/participants experience by arranging extracurricular seminars, study sessions, or workshops. Develops, compiles, and writes program coursework communications and promotional literature for distribution, such as newsletters, brochures or flyers. Ensures materials for each training activity are available to student/participant and faculty member.
6. Prepares periodic reports, financial statements and records on academic program activities, progress, status or other special reports for management or outside agencies. Utilizes various evaluation methodologies and tracks results. Analyzes results and recommends appropriate action. Evaluates program effectiveness and recommends improvements.
7. Working with the Residency Director, administers the residency training program in accordance with the overall objectives of the organization. Ensures compliance with the national accreditation standards and requirements (ACGME).
8. Works with institutional and external parties as needed.