Administrative Business Partner

About Us

At Udemy, we’re on a mission to improve lives through the power of learning. We’re a leading global learning company and one of the world’s largest education platforms, with more than 67 million learners. Our goal is to provide flexible, effective skill development to empower organizations and individuals. 

Talented people are everywhere, and the right opportunity can be hard to come by. That’s why we’re focused on revolutionizing learning, using our skills and expertise to help others develop theirs and reach their full potential. Individually, we bring our unique perspective to reimagine the way we share knowledge. Together, we can improve lives by making learning more accessible for our learners, our instructors, and businesses around the world.

This hybrid position requires two days per week in our Denver office.

 

About you 

You are a highly organized and proactive individual with exceptional time management and multitasking skills. You excel in coordinating complex calendars, managing communications with professionalism, and ensuring seamless travel and expense processes. With strong attention to detail and discretion, you effectively support senior leaders while fostering cross-functional collaboration to achieve business goals. Your ability to prioritize tasks and streamline administrative operations makes them an invaluable asset to any team.

 

About this role

We are seeking a highly organized, proactive, and resourceful Administrative Business Partner to provide essential support to member of our senior leadership teams. In this role, you will play a critical part in streamlining day-to-day operations, ensuring smooth business processes, and contributing to overall team success. Your ability to anticipate needs, manage multiple priorities, and communicate effectively will make you an integral part of the team.

 

What you'll be doing: 

• Calendar & Scheduling Management: Coordinate and manage complex calendars for executives or senior leaders, prioritizing meetings and appointments, resolving scheduling conflicts, and ensuring all logistics are arranged efficiently.
• Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders, handling emails, calls, and other communications with professionalism and discretion. Draft and proofread emails, memos, and reports as needed.
• Travel Coordination: Organize domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries, ensuring cost-effectiveness and efficiency.
• Expense Reporting: Prepare and submit accurate expense reports for executives and team members, ensuring compliance with company policies and timely processing of reimbursements.
• Cross-Functional Collaboration: Support cross-departmental teams by handling administrative tasks, tracking action items, and ensuring alignment with business goals. Foster effective collaboration between departments and stakeholders.

 

What you’ll have 

• Experience supporting leaders in a previous role for 2-3 years.
• Strong written and verbal communication skills. Ability to effectively interact with stakeholders at all levels.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint), Google Workspace, and other office tools. Experience with project management and collaboration software (e.g., Asana, Slack, Trello). 

 

About your Skills 

• Time Management: The ability to allocate time effectively ensures that tasks are prioritized and deadlines are consistently met.
• Ability to Prioritize: Demonstrated ability to juggle multiple tasks and responsibilities, working in a fast-paced environment while maintaining a high level of accuracy and organization.
• Discretion and Confidentiality: Managing sensitive information responsibly is crucial for maintaining trust and protecting the integrity of business operations.

 

We understand that not everyone will match each of the above qualifications. However, we also realize that everyone has unique experiences that can add value to our company. Even if you think your background might not perfectly align, we'd love to hear from you!

Life at Udemy 

We aspire to be as vibrant and dynamic as the communities we serve, as inquisitive as those who use our platform, and as revolutionary as the future we strive to open for everyone. Here are some of the things we love about life at Udemy:

• We’re invested in creating an inclusive environment that welcomes a diverse range of backgrounds and experiences. From creating employee resource groups, ensuring we’re a Fair Pay Workplace, and buildin