Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put heart and soul into everything we do.

We are seeking an Administrative Assistant to join our team in our Coraopolis, PA location.

 

This position provides administrative assistance by performing general office functions as a team player to overall program operations and supporting management, supervisors and clinical staff. payroll responsibilities/ADP proficient

 

General Duties Responsibilities:

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Duties may be focused in one or more area of job category responsibilities.  Please review all the following to determine applicability.

Reception

• Greet visitors and answer phones, routing appropriately, while demonstrating professionalism.

 

File Maintenance

• Accounts for and files miscellaneous reports as needed.

• Accounts for the return of medical records from authorized users and verifies correct chart order before re-filing.

• Files medical records into permanent, secondary, and off-site storage locations, as indicated.  May retrieve records from off-site storage.

• Maintains the neatness and accuracy of the permanent, secondary, and off-site storage locations.

• Prepares new record folders/contents as necessary.
• Prepares new record folders/contents as necessary.
• Processes all requests for photocopies of medical records and other items, as received from the billing staff and Supervisor. Ensures proper written consumer authorization is received for each request and is filed with the medical record.

• Audits work to ensure that all original documents are archived per policy and procedures
• payroll responsibilities/ADP proficient
• Accurately and efficiently scans import tag and file participant claims and other documents in the agency’s electronic storage database application in a timely manner complying with company standards and legal regulations, if applicable

 

Mail & General Office Responsibilities

• Receives and distributes material and correspondence initiated by team/management/externally.
• Sorts, dates, stamps incoming/outgoing mail.

 

Miscellaneous

• Perform miscellaneous job-related duties as requested including but not limited to data entry, filing and faxing documents.
• Responds accurately and courteously to staff inquiries. Researches and resolves discrepancies and follow up as needed.

·       Refrains from disclosing or revealing confidential information to any person, except as specifically necessary for the staff member to perform his or her job duties.

• May provide back up to other Administrative job duties
• Complies with Merakey Policy and Procedures.
• Performs other duties as assigned.
• Adept with the alphabet and numerals.
• Good organization and communication skills.
• Typing skills preferred.
• Medical background is preferred
• Detail oriented
• Work well with others
• Pleasant and professional attitude
• Customer focus
• Professional communication skills

Prolonged periods of sitting and exert 10lbs of force occasionally. For receptionist centric role. Exert up to 50lbs occasionally, and/ or up to 20lbs frequently, and/ or up to 10lbs continuously.  May stand for long periods, overhead stretching, and stooping for filing/mail focused role

 

Benefits

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• DailyPay -- access your pay when you need it!
• On the Goga well-being platform, featuring self-care tools and resources.
• Access Care.com for backup childcare, elder care, and household services.