Administrative Assistant

Founded by the Sisters of Charity of New York, the University of Mount Saint Vincent is an academically excellent, authentically inclusive, Catholic and ecumenical liberal arts university. The University combines a strong core curriculum with a full array of majors in the liberal arts and, within the tradition of liberal education, selected professional fields of study.

At Mount Saint Vincent, a student’s education extends beyond knowledge, skills, and preparation for work. We seek the development of the whole person. In the spirit of Vincent de Paul and Elizabeth Ann Seton, we foster an understanding of our common humanity, a commitment to human dignity, and a full appreciation of our obligations to each other.

Job Description

The Administrative Assistant supports the School of Education by providing comprehensive administrative and clerical assistance to ensure efficient daily operations. This role serves faculty, staff, and students through managing office logistics, coordinating schedules and communications, maintaining records, and organizing departmental events and activities.

Responsibilities:

• Serve as the primary point of contact for the School of Education office
• Mange calendars, schedule meetings and coordinated communication between the School of Education, K - 12 partners, and higher education partnerships
• Prepare correspondence, reports, memos, and other documents
• Assist the Student Teaching Coordinator with:
• Fieldwork and student teaching placement coordination
• Ongoing school outreach and communication
• Affiliation agreements
• Documentation and reporting to NYSED regarding K - 12 partnerships
• Maintain student, faculty and program record in compliance with institutional and accreditation standards
• Assist with budgeting and purchasing, including tracking expenditures and processing invoices
• Perform general data entry
• Provide logistical support for events, meetings and program activities
• Coordinate travel arrangements and reimbursements for faculty and guest
• Support academic processes, including course scheduling, textbook ordering and student registration
• Collaborate effectively with fa
• Maintain office supplies and equipment
• Perform other related duties as assigned

Requirements

• Associate degree required; Bachelor degree preferred
• 1 -3 years of administrative assistant experience
• Proficiency in Microsoft Office
• Strong written and verbal commination skills

Benefits

Allotted hourly rate - $22.00

• Comprehensive health, dental, and vision insurance
• Flexible Spending Accounts (FSA) for medical and dependent care
• 100% employer sponsored life insurance, AD&D insurance and Long term disability
• Retirement plan with employer matching
• Paid time off, including vacation, sick leave, and holidays
• Professional development opportunities via Coursera
• Undergraduate tuition benefits for employees and their dependents
• Commuter benefits
• Employee Assistance Plan