Senior Director's Assistant

Requisition ID # 154951 

Job Category: Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Information Technology

Work Type: Hybrid

Job Location: Oakland

 

 

Department Overview

 

PG&E’s Information Technology (IT) organization is comprised of various unified departments which must collaborate effectively in order to deliver high quality technology solutions. 

 

The Data, Analytics & Insights Team within IT is responsible for working collaboratively with the lines of business (e.g., Electric Operations, Gas Operations, etc.) to implement consumer-grade data platforms and products across various user groups (e.g., asset strategists, inspectors, emergency operations, etc.). This includes, but is not limited to: 

 

• Deploying best-in-class / rapid delivery capabilities for data solutions and self-service enablement for highly skilled analysts and data scientists
• Simplifying, improving, and standardizing processes to promote data-driven decisions and drive the digital transformation of the utility
• Rapid delivery of back-end solutions for a multitude of applications

 

Position Summary

 

This role will provide administrative support to the Senior Director for the Data Analytics & Insights Team, as well as 4-5 Directors overseeing technology delivery, data management, and related functions. You should be comfortable managing multiple calendars with minimal supervision, taking initiative in information gathering, and a decisive decision-maker.

 

The role is hybrid working from your remote office and in-person in the Oakland General Office as business needs require.

 

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. 

 

The hourly rate for this position ranges from $44.71 to $66.83.

 

Job Responsibilities

 

• Calendaring, Scheduling & Meeting Logistics: Manage & prioritize calendars. Resolve conflicts, arrange meetings (including coordinating across many executive assistants for meetings with multiple senior leaders). Schedule conference rooms set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place.
• Organization: Update internal systems to reflect proper structure, including entering organization and person change requests and updates.
• HR, Safety, Compliance Training, Building & Asset Related Tasks: Handle HR related administrative tasks including time reporting, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, emergency lists.
• Support new employee & contractor onboarding process: Order LAN IDs and assets for new hires. Monitor & track staff participation in required training, reading or action including safety and compliance. Complete building services requests. May coordinate office space planning. Handle all aspects of new employee onboarding and interview schedules. May handle offboarding coordination, including collection of assets, removal of access credentials.
• Office Supplies & Equipment Ordering: Order & maintain an inventory of items required. Order new equipment or schedule, service / maintenance. Order supplies.
• Refer / Delegate / Track Questions, Actions & Issues: Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool, or process, communicate and report on status.
• Prepare Invoices, Purchase Orders, Expense Reports, Budgets: Assist with processing of invoices, purchase orders/requisitions & expense reports. Manage commercial card usage and reconciliation of statements. May monitor department budgets, costs. May monitor adherence to expense report policy. May include credit card administration. May maintain subscriptions, memberships. May process check & wire transfer requests. May prepare and distribute invoices, request payment.
• Documentation, Records Management & Filing: Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. Prepare copies, arrange materials. Process, distribute mail.