Executive Business Administrator

Microsoft is committed to supporting an economically vibrant Washington State where everyone can live, work, and thrive. For more than two decades, we have championed a stronger education system and transportation network to build a robust talent pipeline and infrastructure. Today, our focus has expanded to increasing the supply of affordable housing, driving sustainability, strengthening the nonprofit community, and cultivating a more civically engaged business ecosystem. 

We are seeking a dedicated Executive Business Administrator to support the General Manager of the Washington State and Global Employee Engagement team (WSGEE) and their organization. In this role you will be initiative-taking, a collaborator, and have organizational skills. You will also be able to work effectively under pressure, prioritize while multi-tasking, deal with ambiguity and have an aptitude to work independently without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail. You will perform a variety of complex administrative functions all while keeping a good balance of supporting their teams and being a significant part of the larger operations team. 

Calendar Management

• Provides strategic calendar management and time planning support for the GM of the WSGEE Team. Aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads). Uses judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed. Collaborates with peers (e.g., Chiefs of Staff, Business Managers, HR, other admins) to enable decision-making processes. Engages with leader and stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources [HR]) to cascade information as needed. May attend meetings and/or ensure follow-up as needed. Manages ambiguous situations.

Cross-Functional Collaboration and Communication

• Continue to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicate with external partners/audiences and third parties. Represents their leader(s) and Microsoft.

Discipline Growth and Development

• Begins to provide leadership within the discipline and participates in the Business Support community. Actively seeks to mentors less experienced Business Support colleagues. Onboards and trains new Business Support staff. Contributes to their organization's culture by participating across the team and division. Engages in career development and trainings. Identifies and aligns growth opportunities for self and team. Develops and shares best practices and insights. May participate in interviews for Business Support roles. Supports team building.

Event Coordination and Logistics

• Owns the coordination, logistics, and direction for events. Delegates as necessary. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and escalates to senior Business Support staff as needed. Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end. Engages in post event close out (e.g., tracking event results/attendance. Distributing post-meeting materials) in partnership with team members. Identifies learnings and suggests best practices for future events. Supports development of workback schedule, promotion, and necessary checkpoints.

Leadership

• Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations.

Project Ownership

• Balances multiple projects end to end with va