Administrative Secretary

The Johns Hopkins Bloomberg School of Public Health Office of Information Technology (BSPH IT) seeks an Administrative Secretary.

General summary/purpose

• Provide general secretarial and administrative support.

Specific Duties & Responsibilities

• Receive and coordinate deliveries (equipment and supplies).
• Match receiving documentation with help desk tickets, resolve discrepancies, and coordinate returns.
• Utilize help desk system to monitor and track assigned tickets.
• Monitor stock inventory of computer equipment.
• Scan documentation into Document Management system.
• Submit check requests to pay invoices in SAP, and track payments.
• Submit Goods Receipts to pay approved invoices in SAP, and track payments.
• Coordinate e-cycling efforts between clients, IT staff, and Facilities Management.
• Enter data into Microsoft Excel spreadsheets.
• Answer telephone, screen callers, and relay messages.
• Open, sort, screen, and deliver mail.
• Deliver kitchen and office supplies.

• High School Diploma or graduation equivalent.
• Two years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Familiarity with SAP.

Classified Title: Administrative Secretary 
Role/Level/Range: ATO 37.5/02/OD  
Starting Salary Range: $16.00 - $28.50 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday: 8:30a-5:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​BSPH IT Administration 
Personnel area: School of Public Health