Clinical Services Representative 1 (Pre-Admit, Full Time)

What Makes Us Different? 

With Our Lady of Lourdes, we offer career opportunities for people who have a calling to share their gifts and talents as part of our healing ministry. As part of the Franciscan Missionaries of Our Lady Health System, we are here to create a spirit of healing - and we invite you to join our team today if you would like to be part of that spirit. In addition to competitive salaries and generous benefits, we offer you something special - the chance to do God's work by helping to serve people in need throughout our community, every day. Additionally, you can expect: 

Tuition reimbursement 

Growth opportunities  

Affordable employee benefits 

A community culture where you don’t feel lost in a large health system 

Job Summary: 

The Clinical Services Rep assists the clinical staff by performing a variety of clerical tasks that ensure the efficiency of the unit and provide outstanding customer service to our patients and visitors. Relies on established guidelines to accomplish tasks. Works under close supervision.

Minimum Requirements 

Education: High school diploma or equivalent

Training: Medical terminology required 

Special skills: Communication, Customer Service, Computer Skills. Knowledge of medical terminology. Able to use office equipment and multi-task

1. Job Specific Duties/Knowledge Requirements
   1. Assembles charts for new admissions. Appropriately requisitions labwork, records admission in log book. Assists nurse as needed with new admit. (i.e. take specimens to lab, retrieve supplies, etc.)
   2. Correctly disassembles discharge charts.
   3. Prepares unit for peak times by preparing admission packets, transport packets, etc. Makes copies of paperwork needed. Insures copies are clear.
   4. Assists with patient charges as needed for equipment, procedures, etc.
   5. Insures admission log book remains accurate with admits, PKU entry dates, discharge dates entered. Keeps midnight census sheet accurate and up to date.
   6. Assists in maintaining NICU equipment. Cleans isolettes, warmers, and cribs appropriately and promptly. Completes requisitions for broken equipment. Notifies director of needed supplies or equipment, etc.
   7. Orders routine stock supplies in a cost effective manner. Stocks supplies at bedside in appropriate areas. Contributes to the overall cleanliness of the unit.
   8. Notifies nurse of any lab/X-ray results prior to filing records on chart.
   9. Ensures PKUs are mailed promptly to State Office. Record date each are mailed in PKU logbook.
   10. Competent in performing OAE screening under the direction of the audiologist.
   11. Observes security procedures for newborns. Protects department from outsiders.
   12. Greets visitors courteously. Directs traffic flow, notifies nurses of parents arriving for visits. Answers telephone courteously and directs call to appropriate personnel.
   13. Assists physicians and other health care professions as needed. Assists as requested during an emergency situation.
2. Conduct and Communication Skills
   1. Observes and enforces department\hospital policy concerning no smoking, telephone usage, dress code and other rules governing conduct while at work.
   2. Appropriately identifies self to others (i.e. patients, patients family, staff, physicians, etc.)
   3. Accepts responsibility for action and omissions. Is responsive to identified need for change.
   4. Willing to adjust personal schedule to meet hospital staffing needs when requested (including weekends and holidays).
   5. Reports to department on time and prepared to begin assigned duties.
   6. Provides proper notification and advance notice for absence or tardiness and takes corrective action to prevent recurrences.
   7. Supports and encourages a harmonious working relationship within the department, other disciplines, and departments. Promotes an environment for an interdisciplinary team approach to achieve the mission/goals of the hospital. Motivates staff in a positive manner.
   8. Self-motivated; performs job duties utilizing effective time management. Seeks additional work as time permits.
   9. Seeks guidance about questionable or uncertain situations.
   10. Demonstrates cost conscious attitude toward staffing, supplies, and departmental function.
   11. Obtains and uses information to improve patient outcomes and individual and hospital performance. Maintains interdepartmental communication through utilization of available resources.
   12. Follows established hospital guidelines with regards to appropriate access of information.
   13. Utilizes hospital and/or departmental manuals appropriately (i.e. Safety Manual, MSDS Manual, Policy & Procedure Manuals, etc.)
   14. Respects each patients rights and conducts business relationships with patients