Administrative Specialist III - (Part-Time / 20hrs)

Posting number: 2026IB27838

Department: DLS - Dept. of Local Services

Division: Road Services

Job classification: Administrative Specialist III (F1A : L117-Admin)

Posting type: Open & Promotional

Categories: Administrative Assistant, Office and Administrative Support

Summary

The King County Road Services Division is seeking two (2) part-time Administrative Specialist III candidates (One Career Service full-time role and one Short-Term Temporary role up to six months) to provide essential support and office management for the Roads Section. This role involves close collaboration with payroll staff, section and unit managers, and employees, while managing diverse administrative and coordination responsibilities with efficiency and precision. If you are detailed-oriented, organized and thrive working under tight deadlines for a dynamic and dedicated section, we encourage you to apply! This is a fantastic opportunity to join the Road Services team and positively impact our community!

Our commitment to Equity, Racial and Social Justice The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work.  Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike. The King County Road Services Division designs, builds, operates, and maintains roads and bridges in unincorporated areas of King County. The Division is committed to ensuring the county's transportation system is safe and efficient for all uses and modes of travel.

To learn more about the Road Services Division, visit us at: 

About the Road Services Division - King County, Washington

Examples of duties

Job Duties

• Provide administrative and office management support to Maintenance Section including managers, supervisors and staff of 90+ employees;
• Compose, proofread, and edit written materials to include skill in proofing and formatting documents, charts, graphs, spreadsheets, and tables;
• Provide customer service to internal and external customers, including research requests and provide information and/or reports;
• Verify employee timesheets in PeopleSoft including accurate budget charge coding on employee daily timesheets for multiple projects;
• Research and help to resolve incorrect charges or discrepancies for invoices;
• Prepare and process invoices for the Maintenance Section (e.g., purchases made by maintenance staff to be used for projects or programs);
• Use P-Cards to pay for purchases, verify the POETA coding and reconcile bank statements;
• Enter invoices into Oracle, scan and email invoices to appropriate County department personnel for authorization ,and track authorizations are completed;
• Responsible for accounts payable operations; including accurate budget charge coding and tracking by project; budget charge reconciliation for multiple projects in Oracle;
• Handle support responsibilities which include ordering and maintaining inventory of office supplies; scheduling routine maintenance and/or repairs on office equipment; process and date stamp mail and related correspondence or information before forwarding mail to staff; identify and prioritize time sensitive matters;
• Perform other duties as assigned.

Qualifications

• A minimum of 2 years of progressively responsible administrative assistance experience, as described in the job duties, or any combination of experience/education/training related to the duties of this position and required knowledge, skills, and abilities.
• Experience processing payroll and accounts payables.
• Knowledge of general office principles and practices.
• Proficient using Microsoft Outlook, Teams, Excel and Word software applications.
• Effective communication skills in person, via telephone and in writing (effectively using discretion, patience, etiquette, and professionalism).
• Ability to work on multiple tasks requiring a high degree of accura