Legal Assistant

 About Axiom:

Axiom is where legal teams go to find the right talent for everything from routine in-house tasks to complex outside counsel work. Too many legal departments are stuck having to choose between paying the high fees of their law firm, hiring full-time employees they don’t need, or turning to a low-cost agency that can’t meet their quality standards. At the same time, top lawyers want to work on challenging legal matters, but they want more control over how, when, and where they practice. Both are forced compromises that no one should have to make. Axiom shares and meets the higher standards of its clients and lawyers, with our “work smarter, adapt faster, go further” approach – connecting growing mid-market and Fortune 500 companies with the world’s deepest bench of experienced, specialized legal talent.

About Axiom Advice & Council:

Axiom Advice & Counsel is the newly formed licensed Arizona alternative business structure (ABS) law firm and innovative venture of Axiom Global Inc. We aim to develop a new type of law practice that will match Axiom’s reputation for excellence, top talent, and client focus.  AA&C represents a diverse set of clients, ranging from growing businesses represented solely by the firm, to global multinationals with large in-house teams. The firm focuses on corporate law including complex real estate, labor and employment, mergers and acquisitions, data privacy, intellectual property, litigation, and regulatory matters.

For over 20 years, Axiom has been sharing and meeting the higher standards of its clients and lawyers, with our “work smarter, adapt faster, go further” approach – connecting growing mid-market and Fortune 500 companies with the world’s deepest bench of experienced legal talent.  Axiom Advice & Counsel will provide direct legal services to clients.

About the role:

We are looking for an entrepreneurial, motivated, and thoughtful legal assistant to provide administrative and secretarial support for the firm as a whole. The role is based in the firm’s office in Phoenix, Arizona and daily presence in the office is required.  This role reports to Axiom Advice & Counsel’s Managing Partner and supports the various partners of the firm.

Responsibilities

• Provide day-to-day on site administrative support to AA&C’s lawyers.
• Prepare and file basic legal documents and correspondence.
• Proof and format documents.
• Assist with conflicts checking and intake for new matters.
• Support filing and transfer of file for new lawyer hires
• Maintain client and contact lists, prepare and send engagement letters.
• Monitor deadlines and coordinate calendars.
• Manage front office of the firm, greeting clients, vendors, and other visitors.
• Handle communication with clients, witnesses, process servers, building staff, vendors, suppliers, etc.
• Answer and direct phone calls, take and relay messages. Accept mail and packages to the office.
• Schedules meetings, reserves conference rooms, coordinates video/audio equipment, and order food.
• Maintains an appropriate sense of urgency and complete work assignments within agreed-upon deadlines.

About you:

• 3-5 years experience as Legal Assistant or Legal Secretary in a law firm.
• Bachelor’s degree preferred.
• Basic understanding of law, legal procedures, and protocols, and court system.
• Experience with conflicts checking protocols.
• Robust knowledge of day-to-day operations of a legal office.
• Significant experience using practice management software.
• Excellent interpersonal, project management, and organizational skills.
• Excellent written and verbal communication skills.
• High attention to detail and ability to multi-task in a high-paced environment.
• Proficient in MS Office (including Excel), practice management systems, CRM.
• Proficiency with standard cloud-based business enablement systems. 
• Legally eligible to work in the geography in which the position is located.

Compensation & Benefits

Axiom Advice & Counsel is an Arizona alternative business structure law firm launched by Axiom to further transform the legal industry, furthering the concept of client value and lawyer self-determination for the benefit of clients and the industry at large.

Axiom is a leader in diversity, inclusion, and social engagement. Diversity is core to our values and we are proud to be an equal opportunity employer. We are proud to be named a best place to work for LGBTQ+ Equality, earning top marks in the 2021 Corporate Equality Index for the second consecutive year. Axiom’s legal department is Mansfield certified and is