Administrative Assistant I

Overview

Who we are...

Ciox Health merged with Datavant in 2021, creating the nation's largest health data ecosystems, powering secure data connectivity on behalf of thousands of providers, payers, health data analytics companies, patient-facing applications, government agencies, research institutions and life science companies. The combined company is focused on improving patient outcomes and reducing costs by removing impediments to the secure exchange of health data. Ciox, a Datavant company will offer the ability to access, exchange, and connect data among the thousands of organizations in its ecosystem for use cases ranging from better clinical care and value-based payments to health analytics and medical research.

 

What we offer…

At Ciox Health we offer all employees a place to grow and expand their current skills so that they can not only help build Ciox Health into the greatest health technology company but create a career that you can be proud of. We offer you complete training and long-term career goals. Our environment is what most of our employees are the proudest of and our Architecture Group is comprised of some of the brightest and most talented individuals. Give us just a few moments to explain why we need you and hope you will help us change how the health Industry manages its’ medical records.

 

What we need…

 

This position provides administrative support and project management for the Regional Provider Ops Management Team (VPO’s, HIOM’s, HIOS’s and their staff). The duties performed include but are not limited to gathering data for reports, coordination of meetings and conferences, approving supplies, working on special projects, answering non-routine correspondence, assembling highly confidential and sensitive information, and communicating with a diverse group of internal and external contacts at all levels of the organization. 

 

 

Responsibilities

Essential Duties and Responsibilities: 

• Answer phones, check voicemail, receive/send email, and act as liaison to field staff 

• Attend Regional calls and take notes 

• Prepare reports and correspondence 

• Coordinate travel arrangements via Travel website when necessary 

• Assist in preparation of expense reports and investigate issues when necessary 

• Approve supplies and track costs while looking for opportunities for savings 

• Other projects and tasks as assigned by management 

• Provide daily support to VPOs, HIOMs, HIOSs and field staff as requested 

• Cover for team members while out on PTO 

• Manage ongoing projects related to Provider Operations 

• Review and approve invoices from Accounts Payable for payment 

 

 

Qualifications

Desired Minimum Qualifications 

• A friendly and helpful demeanor is a must 

• Must be a team player 

• Must be able to multi-task effectively 

• Must be resourceful 

• Proficiency with Microsoft Office and Office365 products to support regional management team, should also be well versed in Google, Zoom  

• Ability to grasp new concepts quickly 

• Excellent capacity to retain new things 

• A minimum of 2-3 years of administrative experience in a service environment preferred 

• Ability to function as a project manager 

• Ability to take direction and feedback from multiple managers – each with separately defined expectations and needs for their respective regions 

• Experience working with confidential information and understanding of security around this information 

• General knowledge and understanding of the ROI business preferred 

• Must be willing to adjust working hours to meet the needs of the regions the employee is providing support to, if necessary 

• Smartsheet, Concur and Webinar experience preferred 

• Prior experience in healthcare industry preferred 

• Ability to read, write, and understand English 

• Excellent communication skills, effectively communicate in English with employees, managers, executive team, and occasionally clients 

• Professional written and verbal communication and interpersonal skills 

• Ability to work independently in a remote environment 

• Must be self-motivated 

• Must have excellent organizational and time management skills 

• Minimal travel may be required 

 

Education: 

• High School Diploma or GED