Parts Clerk/Administrator

Overview

Responsible for ordering and provisioning spare parts, materials and supplies used in the daily operation of the O&M site. This position is responsible for the administration of inventory records, requisitions, purchase orders and documentation for stock on hand in storerooms.

Responsibilities

• Conduct procurement activities in compliance with company / customer corporate policies.
• Compliance with ELS safety program policies and procedures.
• Evaluate vendors for best cost and service.
• Organize, maintain and evaluate appropriate inventory levels to prevent out of stock events while operating in an effective and efficient manner.
• Track all parts/material issued or removed from stock to maintain inventory levels and correctly identify and record associated financial information.
• Maintain material / parts inventory information such as databases, records, etc., entering such data changes as issues, returns, receiving. Data entry into the local CMMS system.
• Conducts periodic inventories and audits of usage in compliance with documentation procedures and requirements, according to ISO standards where applicable.
• Maintain high standards of professional conduct in relationships with suppliers. Communicate any performance problems with suppliers to management through organizational channels.
• Perform quality inspections on every item purchased and document non-conformities when they are discovered.
• Maintain monthly departmental budget.
• Maintain a valid driver’s license and be insurable under the Employer’s insurance policy.

• Maintains the record of purchase orders and requisitions for the site and reconciles order, receipt and invoicing documents.       May assist with or be responsible for coding all invoices for payment.

• May be required to do a continual review of inventory to include identifying obsolete, overstocked and under stocked material.

• Maintains good housekeeping practices.

• Ensures the security of all assets.

• Performs additional duties as required by management.

• Work schedule subject to site requirements.

Qualifications

• High School Graduate or General Education Degree (GED)

• Minimum 1 year previous experience in parts procurement and inventory control

 

 

PREFERRED QUALIFICATIONS:

• 3+ years’ experience in parts procurement and inventory control
• Excellent computer skills to include Word, Excel and CMMS systems
• Knowledge of technical or automotive related parts
• Familiar with ISO standards and practices
• Experience with practices for safe storage and security of materials

 

ADDITIONAL SKILLS AND KNOWLEDGE:

• Ability to accept responsibility and account for his/her actions.
• Ability to use thinking and reasoning to solve a problem.
• Ability to take care of customer needs while following company procedures.
• Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Ability to focus on a goal and obtain a pre-determined result.
• Ability to formulate a sound decision using the available information.
• Ability to effectively build relationships with customers and co-workers.
• Possess the trait of being organized or following a systematic method of performing a task
• Ability to work with people regardless of race, gender, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status, medical condition or job type.
• Ability to get along well with a variety of personalities and individuals.
• Ability to obtain the proper resources to complete job assignment.
• Ability to identify and correct conditions that affect employee safety.
• Ability to be truthful and be seen as credible in the workplace.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to work under pressure with time constraints.
• Ability to complete assigned training in a timely manner.

 

Computer Skills: Microsoft Office Suite (Word, Excel, Power Point), E-Mail, scanning and copying equipment.

 

Other Requirements:

• Must be able to read, write, speak and understand English.
• Must be able obtain and maintain an Airport Security badge
• Must have and maintain a valid driver’s license and be insurable under the Company’s insurance policy

• Must be able to comply with the ELS Drug and Alcohol policy.