Business Fiscal Operations Coordinator

Position Location:  This is an in-person position in the College of Education, USF Tampa Campus.

Organizational Summary

The Institute for School-Community Partnerships, Integrated Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP’s nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners’ decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy. 

Position Summary

The Business & Fiscal Operations Coordinator provides professional-level fiscal, analytical, and advisory support for the unit by independently managing and overseeing business operations, interpreting university and sponsor financial policies, analyzing transactional and budgetary data, and advising leadership and stakeholders on fiscal decisions. The role ensures compliance, financial stewardship, and continuous improvement of business processes in support of unit and institutional objectives.

Special Requirement:  This is an in-person position in the College of Education, USF Tampa Campus.

•    Fiscal Analysis & Advisory Support
•    Analyze financial and transactional data to identify trends, variances, risks, and efficiencies; prepare interpretive summaries and recommendations that support informed decision-making by unit leadership.
•    Policy Interpretation & Independent Judgment
•    Independently interpret and apply university, institute, foundation, and sponsor financial policies to non-routine or complex situations; provide guidance to staff to ensure compliant and consistent application.
•    Operational Oversight of Financial Processes
•    Coordinate and oversee end-to-end business operations related to travel, procurement, reimbursements, accounts receivable, expenditure transfers, and related activities, ensuring accuracy, timeliness, and adherence to internal controls.
•    Complex Transaction Review & Resolution
•    Identify potential issues in financial transactions, review exception-based items, and implement appropriate solutions.
•    Engage with the appropriate parties, as necessary, to facilitate timely resolution and maintain adherence to established procedures.
•    Engage with the appropriate parties, as necessary, to facilitate timely resolution and maintain adherence to established procedures. Reporting, Metrics & Documentation
•    Develop, analyze, and maintain recurring and ad hoc reports related to transaction volumes, spending patterns, vendor activity, and service metrics; communicate implications to stakeholders.
•    Stakeholder Engagement & Liaison Responsibilities
•    Serve as a primary fiscal point of contact for the unit, addressing inquiries, resolving escalated issues, and supporting effective business operations.
•    Directly engage with unit staff and partners to ensure their business and financial needs are met, providing guidance and support on processes such as travel, purchasing, and other operational activities.

• Foster collaborative working relationships with relevant stakeholders to promote consistency, transparency, and efficient service delivery across unit operations.

•    Process Improvement & Risk Mitigation
•    Identify process inefficiencies or compliance risks; recommend and assist in implementing operational improvements that strengthen controls, accuracy, and customer experience.
•    Guidance & Knowledge Sharing
•    Provide instruction and ongoing guidance to staff regarding fiscal policies, procedures, and best practices; contribute to documentation and standard operating procedures.
•    Other Professional Duties
•    Support unit initiatives, events, and special projects from a fiscal planning and compliance perspective; perform other duties as assigned.

• Performs other duties as assigned.

Note:  This is an in-person position in the College of Education, USF Tampa Campus.