Administrative Assistant

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

 

We’re hiring an Administrative Assistant in Fayetteville, AR. This position provides administrative support to the Executive Director of Northwest Arkansas, campaign finance support for the office/team, and administrative support to other team members as needed. This is an office-based position.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Provides administrative and technical assistance to the Executive Director in coordinating calendars, meetings, and preparing documents, and providing follow-up.
• Provides support for quarterly meetings of the Board of Directors and Leadership Development Committee, as well as monthly meetings of the Executive Leadership Teams. Prepare all related materials (i.e., agenda, presentations, minutes, etc.) and assist with logistical matters.
• Manages board-related data, including and not limited to rosters, member CVs/resumes, and meeting materials/minutes. Data will be maintained in all necessary systems and submitted for the purposes of the Gold Standard Board and Five Star recognition.
• Manages customer, volunteer, event, and campaign information within databases and systems (E1, Dynamics, Greater Giving, Luminate, Event Gives, etc.) accurately, in a timely manner, and in full compliance with established business standards and data guidelines.
• Serves as Accounting Liaison, which includes handling all revenue that comes into the office. Will also include following all cash handling practices, mail opening, making deposits, processing credit card donations, and overall campaign finance for the office/market.
• Leads financial support for the market to include invoicing, collections, and contract uploads. In addition, monitors and tracks direct and indirect expenses for the fiscal year and end of year across events.

• Serves as back-up to other support staff for event logistics, event data entry, and general event support.

Qualifications

• High school diploma or equivalent.
• 2 years of relevant experience.
• Ability to travel locally on occasion, and work evenings and weekends when necessary for events.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving
• Must have at least basic knowledge and skill/proficiency with Microsoft Office

 

Here are some of the preferred experiences and skills we are seeking:

• Ability to make decisions quickly and independently with little supervision.
• Strong organization skills and detail-oriented.
• Skilled in effective oral and written communications, including conversing by telephone, business writing with clear and concise narrative reports, evaluations, and other narrative pieces.

 

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases.
• Benefits – We offer a wide array of benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.