Senior Executive Personal Assistant

Overview

We are looking for a Senior Executive Personal Assistant to join our team in Susquehanna's Philadelphia area (Bala Cynwyd) headquarters. We’re looking for a resourceful multi-tasker who thrives on meeting the needs of others. This individual will sit onsite with our team five days a week. The ideal candidate will have prior experience supporting high-level executives. 

 

In this role, you will:

• Serve as a key liaison for senior executives
• Coordinate complex travel arrangements including private and commercial flights, cars, hotels, and other reservations
• Handle confidential and sensitive information with the utmost discretion
• Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
• Process expense reports, pay bills and manage vendors / service providers
• Maintain dynamic calendars, scheduling internal and external meetings
• Assist with personal errands and appointments
• Limited off-hour availability as needed

What we’re looking for

• A minimum of 10 years of experience as an Executive (Personal) Assistant supporting high-level and/or C-suite executives
• Pro-active problem-solver with very little need for direction to get things done right
• Exceptional follow-up and project management skills
• An eye for detail, ensuring high standards in all aspects of work
• High level of integrity and discretion in handling a wide variety of confidential information
• A polished, positive “can do” attitude with the ability to stay calm under pressure
• Exceptional communication skills, both written and verbal
• Ability to support with high level executives with grace and diplomacy
• A bachelor’s degree is strongly preferred
• Excellent Microsoft Office Suite skills

 

Visa sponsorship for work authorization is not available for this position now or in the future.