Administrative Assistant III, Nuclear Medicine PET/CT

General Information

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Work Location: Los Angeles, USA Onsite or Remote Fully On-Site Work Schedule Monday - Friday, 8:00am - 5:00pm Posted Date 05/14/2025 Salary Range: $29.42 - 42.14 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 18019

Primary Duties and Responsibilities

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Under the supervision of the Manager, the Administrative Assistant is responsible for providing scheduling and administrative support for Nuclear Medicine and PET/CT procedures for both inpatient and outpatient services at the Westwood and Santa Monica locations.

Key Responsibilities:

• Schedule patient appointments in person and by phone

• Verify insurance coverage and benefits for requested procedures

• Confirm and obtain authorizations for office visits, procedures, and therapies

• Inform patients of financial responsibility prior to appointments

• Confirm appointments and provide preparation instructions

• Coordinate ancillary services such as transport, anesthesia, EEG, and others as needed

• Collaborate with various UC departments to support seamless patient care

• Assist with special projects and general administrative tasks as assigned

Salary Range: 

Job Qualifications

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• Knowledge of Microsoft Word, Outlook e-mail, Word, Excel and basic knowledge of PC applications.
• Ability to work independently and exercise appropriate decisions with minimum supervision.
• Strong communication skills to interact with psychiatric patients and explaining department's policies as they relate to appointment scheduling, billing, collections and registration.
• Experience in working as part of a team, establishing and maintaining cooperative working relationships with all staff members, management and the public.
• Skill in organizing and prioritizing assignments.

Preferred

• Knowledge of  Care Connect (EPIC) systems.
• Working knowledge of Medi-Cal, HMO's, PPO's, third party payors, etc., authorizations and eligibility requirements and regulations.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceed