Coordinator Meeting Service Event

Our vision for the future is based on the idea that transforming financial lives starts by giving our people the freedom to transform their own. We have a flexible work environment, and fluid career paths. We not only encourage but celebrate internal mobility. We also recognize the importance of purpose, well-being, and work-life balance. Within Empower and our communities, we work hard to create a welcoming and inclusive environment, and our associates dedicate thousands of hours to volunteering for causes that matter most to them.

Chart your own path and grow your career while helping more customers achieve financial freedom. Empower Yourself.

Under general direction, coordinates all internal event scheduling and planning for Empower’s Conference Center and Client Rooms located at our headquarters in Greenwood Village, CO.  Additional responsibilities are listed below and this position is required to be onsite.

What you will do:

• Collaborate with our Global Conference Planning team to assist with, but not limited to, on-site Conference Center and Client conference rooms and remote reservation requests, including availability of space, furniture, equipment and tools, catering options and A/V resources.
• Perform "as needed" tasks for all Conference Center and Client room event set up and tear down, assists A/V with special request needs,
• Serves as back up for the Central Reception Services team, supporting Greenwood Village headquarters, primary locations, and field offices..
• Consult with our Global Conference planning team and internal Empower meeting requestors to ensure expectations are met for Empower’s existing and potential clients.  Provide clarity and advice regarding services, amenities and catering with all associated costs, if applicable.
• Liaise with the Global Conference Planning team on guidance to event support teams, such as Meeting Services, security, custodial, or other outside vendors, to ensure each event is successful.
• Maintain a variety of records and prepare regular reports related to Conference Center facility operations to General Services Leadership.
• Initiate Conference Planning calls pertaining to Greenwood Village and conduct event re-confirmation calls weekly with our Meeting Services support staff to make final adjustments, process date and/or time changes, or cancellations if necessary for our National Conference Planning   
• Engages leaders following the event to understand their level of satisfaction with and success of the event.
• Plan and facilitate on-site visits or events with various groups, including associates, existing and potential Empower clients.
• Assists General Services Manager to ensure Catering/Food Services invoices are accurate and charged to the correct Cost Center.  
• Other duties as assigned

What you will bring:

• Requires an associate’s degree or equal experience of 3-5 years in the industry or work-related experience.
• Proficiency using Event Management System - reservations software
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledgeable in Microsoft Office

What will set you apart:

•  Solid written and verbal communication
• Strong customer services skills
• Problem solving skills
• Ability to multi-task
• Professional demeanor when working with senior leadership

***Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT.***

What we offer you

We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance.

• Medical, dental, vision and life insurance
• Retirement savings – 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup
• Tuition reimbursement up to $5,250/year
• Business-casual environment that includes the option to wear jeans
• Generous paid time off upon hire – including a paid time off program plus ten paid company holidays and three floating holidays each calendar year
• Paid volunteer time — 16 hours per calendar year
• Leave of absence programs – including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA)
• Business Resource Groups (BRGs) - internal networks that rally around common interest, experiences and identities such as race, ethnicity, gender, ability, military status and sexual orientation. BRGs play a vital role in educating and eng