Data Tracking Specialist (SCC4 Grant)

The Data Tracking Specialist position is responsible for tracking, organizing, and reporting U.S. Department of Labor outcomes for the Strengthening Community College (SCC) technology career pathways grant. This role serves as the primary technical resource for systems used by the U.S. Department of Labor, GRCC, West Michigan Works!, and partner organizations to track participant data, document program activity, and support non-financial reporting requirements. This position ensures that program data, participant records, follow-up documentation, and related materials are accurate, complete, timely, and audit-ready. The role also supports partner organizations in intake and tracking processes, maintains data quality across systems, and translates grant and program requirements into clear, usable workflows. In addition, this position is responsible for organizing and structuring data across multiple systems into usable outputs, including reports, dashboards, and tracking tools that support program operations, leadership visibility, external
reporting, and long-term sustainability and usability of grant-funded systems. This role is well suited for someone who enjoys working with systems, solving problems, improving processes, and building organized, reliable data structures from complex or incomplete information. The position offers meaningful responsibility, hands-on ownership of systems and reporting, and the opportunity to build sustainable data assets that support program decision-making over time. It plays a key part in building systems that improve how the program operates and supports decision-making over time.

(Grant funded through 06/30/2028).

Requisition ID: 1132
Department: Workforce Training
Employee Group: APSS
Schedule: 40 hours/52 Weeks (Flexible work schedule, when necessary, which may include evenings or weekends.)
Compensation: Grade Level A, $20.23 per hour
Benefits: Full Time
Reports to: Program Manager SCC4 – MI Technology Career Pathways
Posting Opens: 6/30/2026
Posting Closes: 7/14/2026

ESSENTIAL FUNCTIONS

• Create, develop, and maintain reporting processes, tools, and workflows to support grant data review, analysis, and U.S. Department of Labor reporting requirements.
• Implement and manage data quality processes to ensure data integrity across multiple systems.
• Act as lead for grant tracking systems and related platforms used to gather participant data, outcomes, follow-up activity, and supporting documentation.
• Independently coordinate and ensure that program outcomes are tracked in accordance with grant requirements, including working with partners to maintain complete, accurate, and timely data.
• Coordinate, organize, maintain, and input data across multiple systems, including databases, spreadsheets, CRMs, and partner-facing tracking tools.
• Collect and consolidate data from multiple sources and systems into structured, report-ready formats.
• Develop and maintain dashboards, reports, and tracking tools that provide clear visibility into program activity and support decision-making, including participant progress, engagement, and outcomes.
• Develop and support systems that track and monitor employer engagement, including outreach activity, communication engagement, and relationship development over time.
• Identify gaps in data visibility or tracking processes and develop practical solutions to improve consistency,
• completeness, and usability of program data.
• Produce weekly, monthly, and quarterly reports, summaries, and structured outputs that clearly communicate
• program activity and support decision-making by leadership, partners, and evaluators.
• Coordinate, write, and maintain documentation for data processes, tracking workflows, and system usage to
• support consistency across staff and partners.
• Monitor and support external grant partners to ensure accurate data entry, adherence to processes, and alignment with reporting expectations.
• Follow up with internal staff and external partners to resolve data discrepancies, complete missing information, and ensure accuracy of records.
• Organize information from multiple systems into clear, usable formats that support decision-making, reporting, and program operations.
• Manage development of various PeopleSoft, Launchpad, or similar system reports, queries, and student groups in order to facilitate student financial reporting support and to curate action-item lists for participant recruitment, outreach, and case management.
• Assist with mailing li