Administrative Assistant, Legal and Compliance

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Department Overview

Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is reshaping mesh network technology for mission-critical applications – on the ground, in the air and at sea. Its battle-proven StreamCaster family of MANET radios and proprietary MN-MIMO waveform provides the vital communications link for defense, law enforcement and public safety agencies around the world, and in the toughest operational environments.

With deep roots in DARPA research, Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight, Silvus radios form a self-healing, self-forming mesh network, enabling secure and reliable connectivity, including video and high-bandwidth data

Silvus Technologies is a wholly owned subsidiary of Motorola Solutions, Inc.

Job Description

Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “Keeping Our Heroes Connected”?

THE OPPORTUNITY

Silvus is seeking an Administrative Assistant for Legal and Compliance who will report to the Director of Legal. The successful individual in this role provides dedicated administrative and operational support to the Director of Legal and the broader Legal and Compliance team, managing complex scheduling, travel, expenses, and cross-functional coordination in a fast-moving environment.

 

This position is based at Silvus Technologies’ headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule.  A minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

 

ROLE AND RESPONSIBILITIES

• Manage complex calendars and scheduling for the Director of Legal and other Legal and Compliance team members, including protecting time and minimizing scheduling friction.

• Coordinate domestic and international travel, itineraries, and logistics for business trips, meetings, and external engagements.

• Manage expense tracking, reconciliation, and administrative documentation with a high degree of accuracy.

• Partner with internal and external stakeholders such as finance, engineering and vendors to support documentation, signatures (notary), and operational follow-through.

• Handle a wide range of administrative and ad hoc support tasks, including stepping in wherever needed to keep day-to-day operations running smoothly.

• Use all computer programs relevant to the position to support development of centralized contract repository, presentations, such as tracking and charting metrics data, and to perform data entry.

• Perform other related duties of which the above are representative.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in business administration, communications, or a related field. 

• 3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.

• Highly responsive, resourceful, and quick to learn, with strong problem-solving skills and a demonstrated growth mindset.

• Exceptionally detail-oriented and execution-focused, with the ability to deliver high-quality work and earn trust quickly.

• Strong judgment and discretion, with the ability to operate independently while knowing when to escalate or seek input.

• Maintain confidentiality with sensitive information.

• Able to move qu