Project Administrator

Job Summary:

The Construction Administrative Assistant is responsible for providing administrative support to the construction management team.  The Construction Administrative Assistant will help track construction schedules, invoices and construction documents. 

Job Responsibilities: Including but not limited to 

• Manage daily schedules, meetings, meeting notes and appointments for the Project Manager and Superintendent. 

• Prepare, organize, and maintain project documentation, including contract requests via Wrike, permits, timeline, blueprints, file uploads, form submissions in AutoDesk and reports. 

• Handle correspondence, emails, and phone calls, ensuring timely and professional communication. 

• Assist in preparing presentations, spreadsheets, MPCR’s, MPSR’s and project summaries. 

• Track project deadlines, milestones, and deliverables, providing updates to the Project Manager and Superintendent. 

• Coordinate with subcontractors, vendors, and team members to ensure smooth project operations. 

• Maintain and update project management tools or software for task tracking and resource allocation. 

• Organize project-related meetings, including scheduling, preparing agendas, and taking minutes. 

• Other tasks as assigned.  

Job Requirements & Qualifications: 

• High school diploma or equivalent, bachelor's degree in construction management, Civil Engineering, or a related field preferred. 

• Minimum 2 years’ experience as a construction administrative assistant.   

• Proven experience in construction administrative work, preferably in the field. 

• Strong knowledge of construction methods, materials, and safety standards. 

• Must have strong knowledge and experience with all applicable Florida building codes. 

• Familiarity with interpreting construction drawings, blueprints, and specifications. 

• Strong organizational and time management skills, with the ability to prioritize tasks effectively. 

• Proficiency in MS Office Suite and construction management software. 

• OSHA certification and other relevant certifications/licenses are preferred. 

Benefits: 

• Competitive salary commensurate with experience. 

• Comprehensive benefits package including health insurance, retirement plans, and paid time off. 

• Collaborative and team-oriented work environment. 

• Opportunities for professional development and career advancement within a growing organization. 

About Us: 

Prime Group’s vertically integrated approach unifies multiple Real Estate disciplines under a single roof sharing a multifaceted vision of improved, sustainable real estate development utilizing our diverse strengths, strategic affiliates, and talented in-house professionals. Our results are a robust portfolio of retail centers, offices, mixed-use developments, hotels, resorts, restaurants, and residential single and multi-family communities; each supported and sustained through technology, planning, and experienced skilled personnel. We are a privately owned company with the agility and strength to leverage unique opportunities. With growth as a measure of our success, Prime Group’s core affiliates shift and share resources to support our projects, processes, companies, and clients. Since Prime Group began as a residential real estate development company, the company has grown to include commercial retail, office, hospitality, and mixed-use specialties, consultation, and management. 

If you are motivated with a passion for real estate development and construction, we invite you to apply for the Construction Administrative Assistant position at Prime Group.