Financial Analyst & Executive Assistant to the CEO

Description

We are seeking a highly organized, proactive, and professional Executive Assistant & Analyst to support our CEO. This role combines top-tier executive support with analytical responsibilities, making it ideal for a dynamic individual who thrives in a fast-paced environment and enjoys working with both people and data.

The ideal candidate will manage complex schedules, coordinating high-level meetings, facilitating travel and banking logistics, and providing analytical support. This person must demonstrate exceptional communication skills,  and a commitment to confidentiality, efficiency, and precision.

Reports to: Chief Executive Officer

Salary Range: $60,000 – $80,000/year DOE

Position Type: Full-time

Location: Long Beach, CA

Key Responsibilities

Analyst Duties

• Compile, analyze, and interpret financial and operational data related to property performance.
• Create and maintain Excel spreadsheets for budgeting, forecasting, and reporting.
• Assist in preparing monthly and quarterly reports for internal and external stakeholders.
• Support lease analysis, rent roll audits, and expense tracking

Executive Assistant Duties

• Provide administrative support to the Chairman, including calendar and email management, meeting coordination, and domestic and international business and personal travel arrangements.
• Handle sensitive and confidential information with the highest level of discretion
• Act as a gatekeeper and liaison between the CEO and both internal and external stakeholders. 
• Prepare and process expense reports, reimbursements, credit card reconciliation and banking transactions.
• Maintain organized filing systems and ensure timely follow-up on action items.
• Liaise with vendors, tenants, and internal departments as needed.
• Run errands when needed
• Support personal administrative tasks as needed.

Requirements

• Bachelor’s degree in Business, Finance, Real Estate, or related field (or equivalent experience).
• Strong proficiency in Microsoft  (pivot tables, Outlook, VLOOKUP, formulas, charts).
• Excellent attention to detail and numerical accuracy.
• Strong communication and organizational skills.
• Ability to multitask and prioritize effectively.
• Reliable transportation

Preferred Skills

• Experience in property management, real estate, or accounting.
• Familiarity with property management software (e.g., Yardi, AppFolio).
• Basic understanding of financial statements and lease agreements.

Benefits

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities

Beach Front Property Management, Inc. is an equal opportunity employer and provides reasonable accommodations to applicants with disabilities. Beach Front Property Management, Inc. complies with applicable Federal and California civil rights laws and does not discriminate on the basis of race, color, national origin, ancestry, citizenship, age, physical or mental disability, sex, gender, gender identity or expression, change of sex or transgender status, pregnancy, childbirth, breastfeeding, medical condition, reproductive health decision making, religion, creed, marital status, sexual orientation, current or former military and veteran status, genetic information, or any other basis protected by federal, state or local law.