Energy Efficiency Administrative Assistant I Hybrid - Portland, OR - US)

Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.

We are looking to fill an Energy Efficiency Administrative Assistant I position as part of our Energy Efficiency (EE) team in support of our HVAC, water heating, and food service equipment utility rebate programs. This role will be responsible for processing incentive applications and ensuring they are in compliance with program requirements. Ideal candidates possess a keen eye for detail, have strong problem-solving skills and excellent written and interpersonal communication abilities.

As a member of the Energy Solutions team, you will have a broad impact on energy efficiency markets and greenhouse gas reductions through our work for major North American utilities, program administrators and other national leaders in energy efficiency. This unique market opportunity, paired with Energy Solution's mission driven approach, creates a perfect environment for an individual who wants to have an active voice in shaping the nation’s future energy.

 

The person filling this role will be required to work in a hybrid work environment in our Portland, OR office and expected to be in the office a minimum of once a week. 

 

Responsibilities include but are not limited to: 

• Payee & user account creation: entering in information into our online website
• Incentive claim review: reviewing attachments, data, and requirements for incentive claims
• Coordinating with participating distributors to troubleshoot claim or payment issues
• Formatting Excel spreadsheets and uploading to our online website
• Support ad-hoc projects as directed by team supervisor

 

Minimum qualifications:  

• A minimum of 1 year of administrative or data entry experience
• BA or BS degree in Business Administration or a related field preferred
• Business writing ability with strong spelling, punctuation, and grammar
• Intermediate experience in spreadsheets and proficiency in database management required
• Excellent time management, organizational, and multi-tasking skills with strong attention to detail
• Ability to work independently and juggle competing priorities with minimal guidance
• Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
• Ability to remain organized, give attention to detail, follow instructions and multi-task in a professional and effective manner
• Excellent verbal and written communication abilities
• Intermediate proficiency with MS Office tools including Outlook, Word, and Excel
• A proven professional or personal commitment to the betterment of the environment and the reduction of GHGs is a plus but not required
• A basic excel test will be required during the interview process

 

Compensation is commensurate with experience within the pay bands of $21 - $26 /hourly

Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).

AI Use

At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience skills can truly shine.

Equal Opportunity Employer

Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford e