Senior Executive Assistant, CTO (Hybrid)

Senior Executive Assistant, CTO (Hybrid - 3-4 days per week onsite in Irvine, CA)

Overview:

The Senior Executive Assistant will directly support the Chief Technology Officer in addition to the Technology team as a whole. This position will serve as the primary point of contact for the CTO and Tech Leadership Team for both internal and external partners. This role requires a proactive and flexible mindset with strong client service in an environment with fast-paced and sometimes last-minute changes. This role will comfortably take the lead on providing exceptional, comprehensive administrative leadership and operational support to the Technology function’s leadership both directly and indirectly. As well, the Executive Assistant must demonstrate a flawless commitment to protecting confidential information and sensitive materials and be a master at attention to details. They will oversee and perform duties to include travel arrangements, communications coordination, calendaring, preparing meeting content upon request, and other various project management duties. The ideal Executive Assistant is a masterful problem-solver, comfortable leading in areas of their expertise, and an organizational force providing exceptional and comprehensive administrative leadership and operational support.

The impact you'll make:

• Manage and support calendars for CTO and support the broader Technology organization with scheduling of internal and external meetings. 
• Proactively manage and execute meeting preparation for the executive and leadership team for optimal meeting experience (i.e. meeting objectives, agenda, notes, deck preparation, research)
• Proactively follow up on action items to drive accountability of meeting actions
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Actively manage executive and leadership team priorities to execute on company initiatives and priorities
• Design and execute enterprise internal team meetings and events (i.e. Technology all hands, happy hours, team events)
• Execute on external events in tandem with executive and leadership team (i.e. conferences, speaking engagements, investor meetings) 
• Track and manage conference and engagement proposals
• Manage space planning, office assignments, and facilities requests in tandem with Workplace operations
• Manage travel for executive and leadership team, expedite expense reports
• Completes projects by deadline and to supervisor’s standards
• Supports the executive with all administrative tasks
• Other duties as assigned

What you've accomplished:

• 7+ years’ experience working and partnering with Executive leadership team is a must 
• Comfortability partnering and executing with executive leadership team 
• Ability to work cross functionally with other executive assistants to ensure alignment 
• Proactive problem-solver with the ability to make independent, real-time decisions with consideration of priorities and sensitivities
• Strong project management and event planning experience 
• Strong written and verbal communication skills
• Excellent interpersonal skills; ability to work successfully with teams across the organization
• Strong computer skills with programs such as Google Suite, plus if experience with JIRA and Confluence, etc

Bonus Points:

• Bachelor’s degree preferred
• Experience supporting Engineering, Product and/or Design functions 

The base pay range for this position is $95,000.00 - $116,000.00 per year

2023 Benefits for Full Time, Regular Employees:

• Medical, Dental & Vision benefits (effective Day 1):
• Employee - employer paid premium 100%
• For plans that offer coverage to your dependents, you pay a small contribution
• Basic Life & AD&D - employer paid 1x salary up to $250,000
• 401(k) Retirement Plan (with employer contribution)
• Generous PTO, Paid Sick Leave, and Company Holidays
• Supplemental, voluntary benefits
• Family planning/fertility -  including up to $10,000 towards cash-pay services
• Student Loan Repayment/529 Education Savings - including a company contribution of up to $1,000/year
• FSA (Medical, Dependent, Transit and Parking)
• Voluntary Life Insurance
• Critical Illness Insurance
• Accident Insurance
• Short- and long-term disability Insurance
• Pet Insurance 
• Company-paid identity theft protection
• Legal services platform
• Paid parental leave