Administrative Assistant to SLT

What we offer

• Excellent health benefits plan, which includes medical, vision and dental options
• 401(k) with company match
• Company profit sharing plan
• Generous paid time-off and paid holidays
• Paid parental leave
• Company-paid mental health benefit through Headspace
• 2 free on-site fitness rooms
• Employee Assistance Program
• Employee Resource Groups
• Personal and professional development program

Job Summary

The Administrative Assistant will provide a variety of administrative tasks supporting members of the Senior Leadership Team and the Administration department. The Administrative Assistant’s responsibilities include coordinating special events, preparing expense reports, and assisting with calendar management. The candidate should be well-organized and have excellent time management skills. Outstanding communication skills and keen attention to detail are also vital qualifications to the role. Additionally, due to sensitivity of information received, the ability to keep and handle confidential information is required.

You will

• Expense and account reconciliation
• Prepare and submit expense reports
• Prepare and route check requests
• Review/reconcile monthly expenses
• Schedule management assistance
• Assist the Executive Assistant to the CEO with calendar prioritization and scheduling (virtual and in-person)
• Assist in arranging Senior Leadership Team events such as dinners, golf outings and team events
• Communicate with the Senior Leadership Team to keep them well informed and on schedule
• Coordinates and manages special events
  • Scheduling dates and sending invitations
  • Providing logistical support, ordering supplies and materials
  • Catering
• Consistently plans ahead, manages time effectively, coordinates project information and materials for easy accessibility and delegates responsibilities when appropriate
• Partner as needed to jointly manage initiatives, projects and meetings involving the Senior Leadership Team and Committee/Board-level activities
• Works with or provides confidential and sensitive information and exercises discretion concerning its dissemination
• General administrative and clerical tasks
  • Assist with the preparation and dissemination of executive communications, reviewing and editing correspondence, presentations and videos
• Answer, screen, and route calls appropriately
• Maintain and update company-wide organizational charts for Senior Leadership Team
• Prepare reports, memos, letters, and transcribe notes
• Maintain an organized filing system of paper and electronic documents