Executive Assistant

4AIR is currently seeking a highly organized, proactive, and dedicated Executive Assistant to support the Executive team at 4AIR.

4AIR is the first and only sustainability solutions program dedicated to aviation. Its industry-first framework seeks to address climate impacts of all types and provides a simplified and verifiable path for the aviation industry to achieve meaningful aircraft emissions counteraction and reduction.

DUTIES & RESPONSIBILITIES:

• Travel Management: Arrange, coordinate, and manage all travel logistics for the CEO, including flights, accommodations, and ground transportation. Act as a proactive problem solver to address and resolve any travel-related issues swiftly and efficiently. Be available during travel to assist with real time support and schedule changes.
• Office Management: Oversee the daily operations of the office, ensuring smooth functionality. Responsibilities include, arranging executive meetings, and coordinating lunches and other necessary arrangements for the team.
• Executive Support: Assist the CEO in staying organized and on top of all critical correspondence. This includes managing open items from portfolio company leaders, identifying follow-up items, and proactively drafting communications for review. Assist with miscellaneous tasks assigned by the CEO, registering for an event, completing forms,
• Communication: Organize and assist with the CEO’s responses to customer inquiries, feedback, and issues, ensuring timely and appropriate communication. Draft and prepare correspondence on behalf of the CEO for review.
• Portfolio Management Assistance: Keep abreast of developments within the portfolio companies, assisting in tracking key deliverables and ensuring the CEO is prepared for all meetings and engagements.
• Work collaboratively with fellow Executive Assistants inside the portfolio of companies and assist as needed.
• Develop and curate engaging content for social media platforms, with a focus on LinkedIn, to enhance brand presence and audience engagement.
• Industry Intelligence: proactively gather and provide CEO a weekly report on activity within the industry to keep abreast of new and breaking news / trends that impact decision making.
• Assist with organizing and completing expense reports, and other administrative tasks as needed.

EDUCATION, EXPERIENCE & REQUIREMENTS:

• Bachelor’s degree or equivalent experience.
• Proven experience as an Executive Assistant or similar role, preferably within a high-paced, dynamic environment
• Trusted individual with the ability to manage confidential information with discretion.
• Ability to meet deadlines. Must be comfortable prioritizing tasks, demonstrate flexibility, display a strong work ethic, fanatical attention to detail, and sense of urgency.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and the ability to think proactively and anticipate the CEO’s needs.
• Ability to prioritize and complete multiple projects simultaneously.