Administrative Assistant- Economics and Sociology

Provides clerical, administrative and project support to the Economics and Sociology departments. Serves as the liaison between the department(s), internal and external guests. Greets and assists guests who enter the department office. Contributes to a team of faculty department administrators.

Work Days: Monday-Friday

Shift Start/End Time: 8:00 am-4:24 pm

Hours Per Week: 37 hours per week during the academic year, and 20 hours a week during breaks.

Weeks Per Year: 52 weeks (42 weeks at 37 hrs per week and 10 weeks at 20 hours per week)

Hours per year : 1754

Pay Status and Classification: Non-exempt, Regular full-time.

Work Location: This position is an onsite role is not eligible for a hybrid work schedule.

Supervisor: Assistant Vice President of Academic Planning and Operations with dotted line to assigned department chairs.

Position Purpose: Provides clerical, administrative and project support to an assigned department(s). Serves as the liaison between the department(s), internal and external guests. Greets and assists guests who enter the department office. Contributes to a team of faculty department administrators.

Essential Responsibilities and Duties:

• Office Support: Provides support for department associated activities, to include managing the schedule/calendar, screening and handling telephone communications, routine, filing, typing, copying, binding, scanning, ordering and organizing necessary office supplies, greeting and directing visitors, managing and creating content for department websites. Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of issues. Supervises, trains and hires student employees.

• Event & Travel Coordination: Manages all department events, dinners, seminars, conferences under the general supervision of the Department Chairs (i.e. maintain an event budget, make campus contacts with dining services, instructional technology or any other campus contact necessary for the event, make hotel and travel arrangements for speakers, create and post seminar flyers, etc.). Assists with securing housing, dining locations and, venues for class and speakers, receipt processing, and other related activities

• Search Coordination: Provides full support in hiring faculty. Tasks include, but are not limited to: maintaining and organizing records of all job applications received, scheduling on-campus visits (including hotel, transportation, and dining services reservations), help with scheduling job seminars, student meetings with the visiting faculty, etc.

• Administration: Organizes, processes and analyzes department data including but not limited to calculating grade point averages for senior honor students and honor society inductees, assisting in the planning and tracking of activities related to the departments' respective study away programs, completing forms for the registrar (e.g. course schedules, final exams, etc.), assisting and facilitating in building and maintaining an alumni network and supporting fundraising activities. Assists administrative colleagues with other College assignments as needed and offers to assist during crunch times and overlapping deliverables.

Qualifications:

• High school diploma or equivalent required and three to five years of administrative experience, preferably in an educational or related environment, and/or a combination of relevant education, training, certifications, and/or work experience. 

• An Associate’s or Bachelor’s degree is preferred.

• Excellent communication and interpersonal skills and ability to work independently in a fast-paced environment carrying out administrative duties.

• Extensive computer skills, such as working knowledge of Microsoft Office and Excel, Google Suite (Gmail, Google Calendar, and Google docs).

• Ability to work onsite in an office setting including ability to stand and sit for extended periods.

• The ability to foster and enhance a thriving, diverse, inclusive, and culturally vibrant community, while promoting a sense of belonging among students, faculty and staff colleagues, and alumni.

• Able to anticipate, deliver on, and exceed the expectations of faculty, students, and fellow staff colleagues.

• Able to introduce and drive innovation in ways small and large.

• Able to proactively identify and pursue relevant learning and professional development opportunities and apply new knowledge, insights