Office Manager

This is a remote position.

Schedule: Full-time (40 hours per week); flexible between 8:00 AM - 4:00 PM or 9:00 AM - 5:00 PM Central Time

Client Timezone: Central Time (Chicago)

Job Description: You’ll be the operational backbone of a dynamic legal services company, where your organizational skills directly impact attorneys and their clients. This role offers incredible variety – from managing contractor relationships to handling client communications – all while developing expertise in the legal services industry. You’ll work closely with the business owner to ensure smooth operations and timely delivery of critical legal support services.

Responsibilities:

• Manage data entry tasks and maintain accurate client records
• Answer phones and handle professional client communications with attorneys
• Perform light bookkeeping duties and financial record maintenance
• Coordinate and manage relationships with independent contractor process servers
• Track critical deadlines and ensure timely completion of legal processes
• Process and organize data from incoming emails and client correspondence
• Make outbound calls to contractors and clients as needed for business operations
• Oversee contractor scheduling and deadline management for time-sensitive legal work

Requirements:

• Strong organizational and time management skills for deadline-driven work
• Excellent written and verbal communication abilities for professional client interactions
• Experience with data entry, email management, and basic bookkeeping
• Ability to work independently while managing multiple priorities simultaneously
• Professional demeanor suitable for attorney and legal client communications
• Reliable internet connection and quiet workspace for phone-based work
• Bonus if you have experience in legal services, process serving, or contractor management
• It helps if you’re comfortable with deadline-sensitive work environments

Why Join This Team?:

• Work directly with the business owner in a close-knit, supportive environment
• Gain valuable experience in the legal services industry with growth potential
• Enjoy variety in your daily tasks – no two days are exactly the same
• Flexible scheduling within business hours to accommodate your preferences
• Remote work arrangement with emphasis on work-life balance
• Opportunity to develop expertise in legal processes and contractor management

Apply now. Start helping.